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The Solicitation Letter for Prizes is a crucial document in Philippine business promotions and marketing campaigns. It is typically used when companies need to formally communicate prize winnings or opportunities to potential winners in compliance with local regulations. The document must adhere to strict DTI guidelines and the Consumer Act of the Philippines, which require clear disclosure of prize details, claiming procedures, and any conditions or limitations. This type of letter is essential for maintaining transparency in promotional activities and protecting consumer rights while enabling businesses to conduct legitimate prize promotions. The document includes specific elements required by Philippine law, such as DTI permit numbers, prize specifications, claim deadlines, and verification procedures. It serves as both a marketing tool and a legal instrument, ensuring that prize promotions are conducted fairly and transparently.

1. Letterhead and Date: Official company letterhead, including complete business details and date of issuance

2. Recipient Information: Complete name and address of the recipient

3. Prize Announcement: Clear statement of the prize won or potentially won, avoiding any misleading language

4. Prize Description: Detailed description of the prize, including exact model, specifications, or monetary value

5. Verification Process: Steps required to verify and claim the prize, including any necessary documentation

6. Claim Requirements: List of required documents, identification, and procedures for claiming the prize

7. Time Limitations: Clear deadlines for prize claim and any expiration dates

8. Legal Disclaimers: Required legal statements, including DTI permit number and any conditions or restrictions

9. Contact Information: Complete company contact details for prize verification and claiming

10. Signature Block: Authorized signatory details and company representation information