The Request Letter For Solicitation is a crucial document used by organizations in the Philippines seeking to raise funds or receive donations for various causes and projects. This document type is specifically regulated under Philippine law, particularly Presidential Decree No. 1564 (Solicitation Permit Law) and DSWD guidelines. Organizations must obtain proper permits before conducting any solicitation activities, and this letter serves as the formal written request to potential donors. The document typically includes organizational credentials, project details, financial requirements, and accountability measures. It's important to note that different requirements may apply depending on the scope of solicitation (local vs. national) and the type of organization (religious, educational, charitable). The letter must be carefully crafted to ensure compliance with all regulatory requirements while effectively communicating the organization's needs and credibility to potential donors.
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1. Letter Header: Complete contact information of the requesting organization, including registered name, address, and official contact details
2. Date: Current date in formal business format
3. Inside Address: Complete name and address of the recipient/target donor
4. Formal Salutation: Appropriate greeting to the recipient
5. Purpose Statement: Clear and concise statement of the solicitation purpose and specific request
6. Organization Background: Brief introduction of the organization, its mission, and credibility
7. Project Description: Detailed explanation of the specific project or cause for which funds are being solicited
8. Amount and Timeline: Specific amount being requested (if applicable) and timeline for the project or campaign
9. Accountability Statement: Description of how funds will be managed and reported
10. Closing Statement: Professional closing with clear call to action
11. Signature Block: Complete signature block with name, title, and organization
1. Previous Donations Reference: Include if the target donor has previously supported the organization
2. Tax Benefit Information: Add when soliciting from corporate donors or when tax deductions are applicable
3. Recognition Plans: Include when offering donor recognition or naming opportunities
4. Event Details: Add if the solicitation is connected to a specific event
5. Alternative Giving Options: Include when offering various methods of support or donation channels
1. Project Budget: Detailed breakdown of how solicited funds will be used
2. Organization Registration Documents: Copies of SEC registration, DSWD certification, and other relevant permits
3. Previous Project Photos/Reports: Visual or documentary evidence of organization's past work
4. Board Resolution: Authorization for the solicitation campaign from the organization's board
5. Bank Account Details: Official bank account information for receiving donations
6. Solicitation Permit: Copy of valid solicitation permit from relevant authorities
Relevant legal definitions
Clauses
Relevant Industries
Non-Profit
Education
Healthcare
Social Services
Religious Organizations
Humanitarian Aid
Cultural Arts
Environmental Conservation
Community Development
Disaster Relief
Youth Development
Senior Care
Animal Welfare
Sports and Recreation
Relevant Teams
Legal
Development
Fundraising
Corporate Social Responsibility
Public Relations
Finance
Compliance
Executive Office
Program Management
Community Relations
Relevant Roles
Executive Director
Development Officer
Fundraising Manager
Program Director
Grant Writer
Non-Profit Administrator
Corporate Social Responsibility Manager
Community Relations Officer
Legal Compliance Officer
Project Manager
Board Secretary
Finance Director
Public Relations Manager
NGO Coordinator
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