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Retainers Agreement for Philippines

Retainers Agreement Template for Philippines

A comprehensive legal agreement governed by Philippine law that establishes a continuing professional relationship between a service provider and a client. The document outlines the terms under which professional services will be rendered on a retainer basis, including scope of services, payment terms, duration, and mutual obligations. It incorporates relevant provisions from the Civil Code of the Philippines and specific professional regulations, while ensuring compliance with local tax laws and professional practice requirements. The agreement serves as a framework for ongoing professional services while protecting both parties' interests through clear terms and conditions.

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What is a Retainers Agreement?

This Retainers Agreement is designed for use in the Philippine jurisdiction when establishing ongoing professional service relationships between service providers and clients. The document is particularly useful when regular or recurring professional services are required, providing a structured framework for continuous engagement while complying with Philippine laws and regulations. It includes essential elements required under the Civil Code of the Philippines and relevant professional practice regulations, covering aspects such as scope of services, payment terms, confidentiality obligations, and termination provisions. The agreement is adaptable to various professional services contexts while maintaining compliance with local legal requirements, including tax regulations and professional standards. This type of agreement is commonly used by law firms, consulting companies, accounting firms, and other professional service providers who wish to establish long-term service relationships with their clients.

What sections should be included in a Retainers Agreement?

1. Parties: Identification of the service provider and the client, including full legal names, addresses, and any relevant registration numbers

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the professional services to be provided under the retainer

5. Term and Renewal: Duration of the retainer agreement and conditions for renewal

6. Retainer Fees and Payment Terms: Amount of retainer fee, payment schedule, and method of payment

7. Rights and Obligations of the Service Provider: Detailed responsibilities and commitments of the service provider

8. Rights and Obligations of the Client: Client's responsibilities, including timely provision of information and payment obligations

9. Confidentiality: Obligations regarding confidential information and trade secrets

10. Termination: Circumstances and procedures for terminating the agreement

11. Governing Law and Jurisdiction: Specification of Philippine law as governing law and jurisdiction for disputes

12. Entire Agreement: Standard clause confirming the agreement represents the complete understanding between parties

What sections are optional to include in a Retainers Agreement?

1. Additional Services: Details of services available beyond the standard retainer scope, used when offering tiered or additional service options

2. Performance Metrics: Specific KPIs or service levels, included when measurable performance standards are required

3. Intellectual Property Rights: Provisions regarding ownership of work product, included when IP is relevant to the services

4. Non-Competition: Restrictions on competitive activities, used when protecting business interests is crucial

5. Force Majeure: Provisions for unforeseen circumstances, particularly relevant in long-term retainers

6. Insurance Requirements: Specific insurance coverage requirements, included for high-risk professional services

7. Data Protection: Detailed data handling procedures, required when personal data processing is involved

8. Dispute Resolution: Alternative dispute resolution procedures, useful for complex professional relationships

What schedules should be included in a Retainers Agreement?

1. Schedule A - Scope of Services: Detailed breakdown of specific services covered under the retainer

2. Schedule B - Fee Schedule: Detailed fee structure, including hourly rates for additional services

3. Schedule C - Service Level Agreement: Specific performance standards and response times

4. Schedule D - Key Personnel: List of key professionals assigned to provide the services

5. Appendix 1 - Communication Protocol: Procedures for routine communications and escalations

6. Appendix 2 - Required Documentation: List of documents required from the client for service delivery

7. Appendix 3 - Compliance Requirements: Specific regulatory or professional compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Fee Agreement

Cost

Free to use
Relevant legal definitions



































Clauses




































Relevant Industries

Legal Services

Business Consulting

Accounting and Finance

Information Technology

Marketing and Communications

Human Resources

Engineering

Healthcare

Architecture and Design

Management Consulting

Environmental Services

Real Estate

Relevant Teams

Legal

Finance

Procurement

Compliance

Risk Management

Operations

Business Development

Professional Services

Administration

Corporate Governance

Contract Management

Relevant Roles

Chief Legal Officer

General Counsel

Legal Director

Corporate Secretary

Compliance Officer

Chief Financial Officer

Finance Director

Procurement Manager

Contract Manager

Business Development Director

Managing Partner

Senior Consultant

Professional Services Director

Operations Manager

Risk Manager

Chief Executive Officer

Managing Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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