The Recommendation Letter For Regularization Of Employee is a critical document in the Philippine employment context, used when a probationary employee has completed their probationary period (typically up to six months as per the Labor Code of the Philippines) and is being considered for regular employment status. This document is essential for compliance with Philippine labor laws and regulations, particularly Article 296 of the Labor Code and relevant DOLE guidelines. The letter should be prepared by the employee's immediate supervisor or department head and submitted to HR or management, containing comprehensive information about the employee's performance, achievements, and suitability for regular employment. It serves as a formal record of the evaluation process and supports the organization's decision regarding the employee's regularization, which has significant implications for both the employee's job security and the company's obligations.
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1. Letter Header: Company letterhead, date, and internal reference number if applicable
2. Addressee Details: Name and designation of the person/department to whom the letter is addressed (typically HR Head or Department Head)
3. Subject Line: Clear indication that this is a recommendation for regularization, including employee name and position
4. Employee Information: Basic details including full name, position, department, and date of joining
5. Employment Period Review: Duration of probationary period and key milestones during this time
6. Performance Assessment: Evaluation of the employee's performance, including specific achievements and contributions
7. Core Competencies: Assessment of essential skills, knowledge, and abilities demonstrated during the probationary period
8. Recommendation Statement: Clear and explicit recommendation for regularization with supporting rationale
9. Closing: Professional closing statement with recommender's name, position, and signature block
1. Training Completion: Include when the employee has completed specific required training programs during probation
2. Project Contributions: Add when there are specific projects or initiatives where the employee made significant impacts
3. Team Feedback: Include when collective feedback from team members or peers is relevant
4. Future Potential: Add when discussing growth potential and future roles is relevant to the regularization decision
5. Salary Recommendation: Include if the recommendation includes suggested changes to compensation
1. Performance Evaluation Form: Formal evaluation document showing scores and ratings across different performance parameters
2. Attendance Record: Summary of attendance and punctuality during probationary period
3. Training Certificates: Copies of certificates for completed mandatory or additional training programs
4. Project Reports: Summary of key projects handled during probation period with outcomes
5. Peer Review Forms: Collected feedback forms from colleagues and team members if applicable
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Manufacturing
Retail
Banking and Finance
Business Process Outsourcing
Healthcare
Education
Construction
Hospitality
Telecommunications
Professional Services
Government Services
Non-Profit Organizations
Media and Entertainment
Transportation and Logistics
Relevant Teams
Human Resources
Operations
Administration
Legal
Compliance
Employee Relations
Talent Management
Performance Management
Corporate Services
Management
Relevant Roles
Department Manager
Team Leader
Supervisor
HR Director
HR Manager
Operations Manager
Project Manager
Division Head
Chief Operating Officer
Department Director
Unit Head
Section Chief
Group Manager
Regional Manager
Branch Manager
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