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The Performance Appraisal Grievance Letter is a crucial document in Philippine employment relations, designed to formally address disagreements or concerns regarding performance evaluations. This document becomes necessary when an employee wishes to challenge the fairness, accuracy, or procedural aspects of their performance appraisal. Under Philippine labor laws, particularly the Labor Code and DOLE regulations, employees have the right to due process and fair evaluation procedures. The letter serves as the initial formal step in the grievance process, documenting the employee's specific concerns, supporting evidence, and requested resolution. It should be written professionally and include relevant details about the disputed evaluation, while adhering to the organization's internal grievance procedures and Philippine employment law requirements.

1. Sender's Details and Date: Full name, position, employee ID, department, and contact information of the sender, along with the current date

2. Recipient's Details: Name, title, and department of the recipient (usually HR Manager, Department Head, or immediate supervisor)

3. Subject Line: Clear indication that this is a grievance regarding performance appraisal

4. Opening Statement: Professional greeting and brief introduction stating the purpose of the letter

5. Performance Review Details: Specific details about the performance review in question, including date, reviewer, and overall rating received

6. Specific Points of Disagreement: Clear articulation of the specific aspects of the performance appraisal being challenged

7. Supporting Evidence: Detailed explanation of why the assessment is disputed, supported by concrete examples and documentation

8. Requested Resolution: Clear statement of the desired outcome or resolution being sought

9. Closing Statement: Professional closing indicating willingness to discuss the matter further and expected timeframe for response

10. Signature Block: Formal signature, printed name, and employment details