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The Complaint Letter For Less Quantity is a crucial business document used in the Philippine market when received goods do not match the ordered quantity. This document type is particularly relevant in the context of Philippine commercial law, specifically under the Consumer Act of the Philippines and related trade regulations. It serves as an initial step in the formal dispute resolution process, documenting quantity discrepancies and requesting appropriate remediation. The letter should be used promptly upon discovery of quantity shortages during goods receipt and inspection, typically within the timeframe specified in the original purchase agreement or as required by Philippine consumer protection laws. It must include specific details about the order, clear documentation of the shortage, and a formal request for resolution, while maintaining professional communication standards and referencing relevant contractual obligations or legal rights if necessary.

1. Sender's Details: Complete contact information including name, address, contact number, and email of the complainant

2. Date: Current date when the letter is written

3. Recipient's Details: Complete details of the company/person to whom the complaint is addressed, including name, designation, company name, and address

4. Subject Line: Clear indication that this is a complaint regarding less quantity of goods received

5. Order Reference: Details of the original order including order number, date of order, and date of delivery

6. Problem Description: Clear explanation of the quantity discrepancy, including expected vs received quantities

7. Impact Statement: Brief description of how this shortage has affected your business or personal use

8. Evidence Reference: Reference to any attached documentation proving the shortage

9. Specific Request: Clear statement of what resolution you're seeking (replacement, refund, etc.)

10. Timeline Request: Reasonable timeframe for expected response and resolution

11. Closing: Professional closing statement with your signature and name