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The Letter of Intent Not to Renew Employment Contract is a crucial document in Philippine employment law, used when an employer decides not to extend or renew a fixed-term employment contract. This document must be issued within the notice period required by the Philippine Labor Code and company policies, typically at least 30 days before the contract's expiration. It serves multiple purposes: providing formal notification to the employee, ensuring legal compliance with notice requirements, documenting the employment relationship's planned conclusion, and initiating the transition process. The letter should be professionally drafted to maintain good relations while protecting both parties' interests and must include specific details about the current contract, final working arrangements, and any relevant transition procedures.

1. Letter Header: Include company letterhead, date, and complete contact information of both employer and employee

2. Subject Line: Clear indication that this is a Notice of Intent Not to Renew Employment Contract

3. Salutation: Formal greeting addressing the employee by their full name and title

4. Contract Reference: Specific details of the current employment contract including start date, end date, and position

5. Statement of Non-Renewal: Clear and unambiguous statement of the company's intention not to renew the contract upon expiration

6. Notice Period Confirmation: Confirmation that this notice is being provided within the required notice period as per Philippine Labor Code

7. Final Working Day: Explicit statement of the employee's final working day

8. Transition Requirements: Basic outline of handover expectations and final work responsibilities

9. Closing Statement: Professional closing including gratitude for service and contact point for questions

10. Signature Block: Space for authorized signatory details and signature