A Demand Letter For Services Not Rendered is a crucial legal document used in the Philippine jurisdiction when a service provider has failed to fulfill their contractual obligations. This document is typically employed after attempts at informal resolution have been exhausted but before initiating formal legal proceedings. It serves multiple purposes: formally documenting the breach of contract, demanding specific remedies (such as performance of services or refund of payments), and establishing a paper trail for potential legal action. The letter must comply with Philippine Civil Code requirements and should include detailed information about the service agreement, the nature of the breach, and specific demands with deadlines. It's an essential step in the dispute resolution process and can often lead to settlement without court intervention. The document is particularly important in the Philippine legal system, where formal demands are often required before pursuing legal remedies.
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1. Sender's Information and Date: Complete contact details of the sender including name, address, and contact information, along with the current date
2. Recipient's Information: Complete details of the recipient including name, position (if applicable), company name (if applicable), and full address
3. Subject Line: Clear indication that this is a formal demand letter regarding services not rendered
4. Contract Reference: Specific details about the service agreement including date, type of services, and any reference numbers
5. Statement of Facts: Chronological description of events, including dates of agreement, expected service delivery, and failure to deliver
6. Breach Description: Clear explanation of how the recipient failed to fulfill their contractual obligations
7. Demand Statement: Specific demands including amount of refund or specific performance required, with clear deadline for compliance
8. Legal Consequences: Statement of intended legal action if demands are not met within the specified timeframe
9. Closing: Formal closing with signature block and contact information for response
1. Previous Communications Reference: Include when there have been prior attempts to resolve the issue, summarizing previous correspondence
2. Payment History: Include when payments have been made for services and detailing the amounts and dates
3. Alternative Resolution Options: Include when willing to consider alternative solutions or payment arrangements
4. Witness Statements Reference: Include when there are third-party witnesses to the agreement or failed service delivery
5. Legal Authority Citations: Include when specific laws or regulations strengthen your position
1. Copy of Original Service Agreement: Attach the original contract or service agreement documenting the terms and conditions
2. Payment Proof Documentation: Copies of receipts, bank transfers, or other proof of payment for services
3. Communication Records: Copies of relevant emails, letters, or other correspondence showing attempts to resolve the issue
4. Evidence of Non-Performance: Any documentation proving that services were not rendered as agreed
5. Witness Statements: If applicable, signed statements from witnesses or third parties regarding the failed service delivery
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Construction and Engineering
Information Technology
Consulting
Healthcare Services
Educational Services
Financial Services
Real Estate
Maintenance and Repair Services
Marketing and Advertising
Transportation and Logistics
Hospitality and Tourism
Relevant Teams
Legal
Finance
Operations
Procurement
Customer Service
Risk Management
Compliance
Administration
Contract Management
Business Development
Relevant Roles
Legal Counsel
Contract Manager
Business Owner
Chief Executive Officer
Chief Financial Officer
Operations Manager
Project Manager
Procurement Manager
Account Manager
Customer Service Manager
Risk Manager
Compliance Officer
Administrative Director
General Manager
Small Business Owner
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