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Request For Payment Letter (Construction) for Philippines

Request For Payment Letter (Construction) Template for Philippines

A Request for Payment Letter (Construction) is a formal document used in the Philippine construction industry to request payment for completed work, materials supplied, or services rendered under a construction contract. This document, governed by Philippine civil law and construction regulations, serves as an official invoice and payment request that includes detailed breakdowns of work completed, corresponding costs, and necessary supporting documentation. It must comply with the Civil Code of the Philippines and Construction Industry Authority of the Philippines (CIAP) requirements, particularly regarding payment terms and documentation standards.

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What is a Request For Payment Letter (Construction)?

A Request For Payment Letter (Construction) is a crucial document in the Philippine construction industry that serves as a formal mechanism for requesting payment for completed construction work. This document is typically used when a contractor, subcontractor, or service provider needs to request payment for work completed according to the contract terms. The letter must comply with Philippine legislation, including the Civil Code of the Philippines and CIAP regulations, and should include detailed information about the work completed, payment amount requested, and supporting documentation. The document is particularly important in maintaining proper payment records, ensuring compliance with tax regulations, and protecting the rights of both the requesting party and the paying party. It serves as an official record of payment requests and can be crucial in case of payment disputes or audit requirements.

What sections should be included in a Request For Payment Letter (Construction)?

1. Letter Header: Complete business contact information of sender and recipient, date, and reference number

2. Project Reference: Clear identification of the construction project, contract number, and relevant dates

3. Payment Request Statement: Clear statement of the total amount being requested and the basis for the request

4. Work Completion Details: Summary of completed work that corresponds to this payment request

5. Payment History: Brief summary of previous payments received and current payment schedule status

6. Current Payment Details: Breakdown of the current payment request including any applicable taxes

7. Payment Instructions: Bank details and preferred payment method

8. Closing Statement: Professional closing with expected payment timeframe and contact information for queries

What sections are optional to include in a Request For Payment Letter (Construction)?

1. Delay Notification: Include when payment is overdue, stating the original due date and any applicable late payment charges

2. Change Order Reference: Include when the payment request includes work from approved change orders

3. Dispute Resolution Reference: Include when there have been previous disputes or disagreements about payment

4. Lien Notice: Include when considering filing a construction lien due to non-payment

5. Certification Statement: Include when specific certifications of work completion are required by contract

6. Progress Photos Reference: Include when visual documentation of work progress is beneficial or required

What schedules should be included in a Request For Payment Letter (Construction)?

1. Schedule A - Detailed Cost Breakdown: Itemized list of completed work with corresponding costs

2. Schedule B - Progress Documentation: Photos, inspection reports, or other evidence of work completion

3. Schedule C - Change Order Summary: List of approved change orders included in this payment request

4. Schedule D - Materials Usage Report: Detailed list of materials used and their costs

5. Appendix 1 - Supporting Certificates: Copies of relevant certificates, permits, or inspection approvals

6. Appendix 2 - Previous Correspondence: Copies of relevant previous payment-related correspondence

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Ƶ

Document Type

Demand Letter

Cost

Free to use
Relevant legal definitions






























Clauses
















Relevant Industries

Construction

Real Estate Development

Infrastructure

Commercial Property

Residential Development

Industrial Construction

Government Infrastructure

Civil Engineering

Architecture

Building Materials and Services

Relevant Teams

Finance

Operations

Project Management

Construction Management

Contracts Administration

Accounts Receivable

Legal

Project Controls

Site Operations

Quality Control

Relevant Roles

Project Manager

Construction Manager

Contract Administrator

Quantity Surveyor

Site Engineer

Project Accountant

Construction Director

Finance Manager

Project Coordinator

Contract Manager

Chief Financial Officer

Accounts Receivable Manager

Construction Supervisor

Project Control Manager

Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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