The Cleaning Service Agreement Contract is a vital document used in the Philippines to establish a formal relationship between cleaning service providers and their clients. This agreement is essential when engaging professional cleaning services for various facilities, from commercial buildings to healthcare institutions. The document ensures compliance with Philippine labor laws, occupational safety regulations, and environmental standards while protecting both parties' interests. It typically includes detailed service specifications, pricing structures, performance metrics, and regulatory compliance requirements. The agreement becomes particularly important in the context of Philippine business practices where service contracts must address specific local legal requirements, including those related to contracting arrangements under Department Order No. 174-17 and worker protection under the Labor Code.
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1. Parties: Identifies and provides full details of the service provider and the client
2. Background: Brief context of the agreement and the parties' intent to enter into a cleaning service arrangement
3. Definitions: Defines key terms used throughout the agreement for clarity and precision
4. Scope of Services: Detailed description of cleaning services to be provided, including locations, frequency, and specific tasks
5. Term and Renewal: Duration of the agreement and conditions for renewal or extension
6. Payment Terms: Service fees, payment schedule, invoicing procedures, and payment methods
7. Service Provider's Obligations: Key responsibilities including staffing, equipment, supplies, and quality standards
8. Client's Obligations: Client responsibilities including access, utilities, and necessary information provision
9. Health and Safety: Safety protocols, compliance with regulations, and handling of hazardous materials
10. Insurance and Liability: Required insurance coverage and allocation of risks between parties
11. Confidentiality: Protection of confidential information and data privacy requirements
12. Termination: Grounds for termination, notice requirements, and post-termination obligations
13. General Provisions: Standard clauses including notices, amendments, governing law, and dispute resolution
1. Performance Standards and KPIs: Specific metrics and standards for evaluating service quality, used when detailed performance monitoring is required
2. Specialized Cleaning Requirements: Additional provisions for specialized cleaning services like medical facilities or industrial cleaning
3. Environmental Standards: Specific environmental compliance requirements and green cleaning practices, important for clients with sustainability policies
4. Security Requirements: Additional security measures and clearances for cleaning staff, crucial for sensitive locations
5. Emergency Services: Provisions for emergency or after-hours cleaning services
6. Employee Background Checks: Requirements for staff screening and verification, important for high-security premises
7. Subcontracting: Terms governing the use of subcontractors, if permitted
8. Equipment and Materials Ownership: Specific arrangements regarding ownership and maintenance of cleaning equipment
9. Training Requirements: Specific training requirements for cleaning staff, important for specialized facilities
1. Schedule A - Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and specific requirements for each area
2. Schedule B - Price List: Detailed pricing structure including regular services and additional/special services
3. Schedule C - Service Locations: List and details of all locations where services are to be provided
4. Schedule D - Equipment and Materials: List of approved cleaning equipment and materials to be used
5. Schedule E - Performance Metrics: Detailed KPIs and measurement criteria for service quality
6. Schedule F - Staff Requirements: Specific requirements for cleaning staff including qualifications and training
7. Appendix 1 - Health and Safety Procedures: Detailed safety protocols and emergency procedures
8. Appendix 2 - Cleaning Checklists: Standard checklists for different types of cleaning tasks
9. Appendix 3 - Incident Report Forms: Templates for reporting accidents, damages, or other incidents
Relevant legal definitions
Clauses
Relevant Industries
Commercial Real Estate
Healthcare
Education
Retail
Hospitality
Industrial
Government
Banking and Finance
Technology
Manufacturing
Transportation
Residential Properties
Shopping Centers
Office Buildings
Relevant Teams
Facilities Management
Operations
Procurement
Legal
Compliance
Risk Management
Administration
Property Management
Building Services
Housekeeping
Environmental Health and Safety
Contracting
Supply Chain
Relevant Roles
Facility Manager
Operations Manager
Procurement Manager
Contract Administrator
Property Manager
Building Superintendent
Compliance Officer
Legal Counsel
Risk Manager
Health and Safety Officer
Environmental Officer
Office Manager
Administrative Manager
Maintenance Supervisor
Building Services Manager
Housekeeping Manager
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