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Standard Supplier Agreement
"I need a Standard Supplier Agreement for my technology manufacturing company based in Auckland, to be used with multiple overseas component suppliers, with strong quality control and compliance provisions, starting from March 2025."
1. Parties: Identifies and provides full legal details of all parties to the agreement
2. Background: Sets out the context and purpose of the agreement, including brief description of each party's business
3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes interpretation rules
4. Term and Commencement: Specifies the duration of the agreement, including start date and any renewal provisions
5. Supply Obligations: Details the core obligations of the supplier regarding goods/services to be provided
6. Quality Standards: Specifies required quality standards, compliance requirements, and performance metrics
7. Ordering Process: Outlines the process for placing and accepting orders
8. Delivery and Acceptance: Specifies delivery terms, timeframes, and acceptance criteria
9. Pricing and Payment: Details pricing structure, payment terms, invoicing requirements, and GST provisions
10. Risk and Title: Addresses when risk and title in goods passes between parties
11. Warranties: States all warranties provided by the supplier regarding goods/services
12. Compliance with Laws: Requires compliance with applicable laws and maintenance of necessary licenses
13. Confidentiality: Protects confidential information exchanged during the business relationship
14. Intellectual Property: Addresses ownership and usage rights of intellectual property
15. Liability and Indemnity: Sets out liability limitations and indemnification obligations
16. Termination: Specifies circumstances and process for terminating the agreement
17. General Provisions: Includes standard boilerplate clauses such as notices, assignment, and governing law
1. Insurance: Required when supplier needs to maintain specific insurance coverage due to nature of goods/services
2. Business Continuity: Important for critical suppliers or those providing essential services
3. Data Protection: Required when personal or sensitive data is processed or stored
4. Environmental Compliance: Relevant for suppliers whose activities have environmental impact
5. Security Requirements: Important when supplier has access to customer's systems or facilities
6. Service Levels: Required when specific performance metrics need to be maintained
7. Change Control: Important for long-term agreements or complex supply arrangements
8. Audit Rights: Useful when regular monitoring of supplier compliance is needed
9. Anti-Bribery and Corruption: Important for international suppliers or high-risk industries
10. Modern Slavery Compliance: Relevant for suppliers with complex supply chains or international operations
1. Schedule 1 - Goods and Services Specification: Detailed description of goods/services to be supplied
2. Schedule 2 - Pricing Schedule: Detailed pricing information, including any volume discounts or price review mechanisms
3. Schedule 3 - Service Levels and KPIs: Detailed performance metrics and measurement criteria
4. Schedule 4 - Required Insurance: Specific insurance requirements and coverage levels
5. Schedule 5 - Key Personnel: Details of key supplier staff assigned to the contract
6. Schedule 6 - Form of Purchase Order: Template for purchase orders under the agreement
7. Schedule 7 - Approved Subcontractors: List of pre-approved subcontractors if applicable
8. Schedule 8 - Change Request Form: Template for requesting and documenting changes to the agreement
9. Appendix A - Technical Requirements: Detailed technical specifications or requirements
10. Appendix B - Business Continuity Plan: Supplier's business continuity and disaster recovery procedures
Authors
Manufacturing
Technology
Retail
Professional Services
Construction
Healthcare
Food and Beverage
Telecommunications
Energy
Transport and Logistics
Agriculture
Financial Services
Education
Mining and Resources
Hospitality
Procurement
Legal
Finance
Operations
Supply Chain
Risk and Compliance
Commercial
Vendor Management
Contract Management
Business Development
Procurement Manager
Commercial Manager
Supply Chain Manager
Chief Financial Officer
Legal Counsel
Contract Manager
Operations Manager
Business Development Manager
Category Manager
Vendor Manager
Risk Manager
Compliance Officer
Chief Operating Officer
General Manager
Purchase Officer
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