The Rental Cancellation Letter is a crucial document in New Zealand's residential tenancy system, used to formally terminate a rental agreement between landlords and tenants. This document must comply with the Residential Tenancies Act 1986 and should be used whenever either party wishes to end a tenancy, whether it's a periodic tenancy or a fixed-term agreement under specific circumstances. The letter must include legally required information such as the property address, intended termination date, and appropriate notice period. It serves as official documentation of the intention to end the tenancy and can be initiated by either the tenant or landlord, depending on the circumstances. The document helps ensure a clear and legally compliant process for ending tenancy agreements in New Zealand.
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1. Sender Details: Full name and contact details of the person sending the letter (tenant or landlord)
2. Recipient Details: Full name and contact details of the recipient (landlord/property manager or tenant)
3. Property Identification: Complete address of the rental property
4. Date: Current date and the effective date of the cancellation
5. Notice of Cancellation: Clear statement of intention to terminate the tenancy
6. Notice Period: Specification of the notice period being given and the final day of tenancy
7. Key Return Arrangements: Details of when and how keys will be returned
8. Forwarding Address: New address for future correspondence
1. Bond Refund Request: Details for bond refund when applicable, including bank account information for refund
2. Property Inspection: Proposed dates and arrangements for final property inspection
3. Reason for Cancellation: Explanation of why the tenancy is being terminated, if relevant or required
4. Outstanding Payments: Details of any remaining rent or utility payments to be settled
5. Maintenance Issues: Description of any existing maintenance issues that need to be addressed
6. Early Termination Details: Specific details if the cancellation is before the end of a fixed-term tenancy
1. Bond Refund Form: Official bond refund form from Tenancy Services (if applicable)
2. Property Condition Report: Current condition report or photos documenting the property's state
3. Utility Bills: Copies of final utility bills or payment records
4. Previous Correspondence: Copies of relevant previous communications regarding the termination
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