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Recruitment Process Outsourcing Agreement Template for New Zealand

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Key Requirements PROMPT example:

Recruitment Process Outsourcing Agreement

"I need a Recruitment Process Outsourcing Agreement for my technology company based in Auckland, with specific provisions for handling sensitive data and international recruitment across APAC region, starting from March 2025."

Document background
This Recruitment Process Outsourcing Agreement is designed for use when an organization wishes to outsource all or part of its recruitment function to a specialized service provider in New Zealand. The agreement comprehensively addresses the complex requirements of modern recruitment processes, including candidate sourcing, screening, interviewing, and onboarding, while ensuring compliance with New Zealand's employment laws, privacy regulations, and human rights legislation. It is particularly suitable for organizations seeking to optimize their recruitment processes, reduce costs, improve hiring quality, and access specialized recruitment expertise. The document includes detailed provisions for service levels, data protection, technology integration, and performance measurement, making it suitable for both large-scale and targeted recruitment programs.
Suggested Sections

1. Parties: Identifies and provides details of the contracting parties - the RPO provider and the client organization

2. Background: Sets out the context of the agreement, including the client's need for recruitment services and the RPO provider's expertise

3. Definitions: Defines key terms used throughout the agreement for clarity and consistency

4. Scope of Services: Detailed description of the recruitment services to be provided, including the recruitment lifecycle stages covered

5. Term and Renewal: Duration of the agreement and provisions for renewal or extension

6. RPO Provider Obligations: Comprehensive list of the RPO provider's responsibilities and commitments

7. Client Obligations: Details of the client's responsibilities and commitments to enable service delivery

8. Service Levels: Specific performance metrics and standards the RPO provider must meet

9. Fees and Payment Terms: Pricing structure, payment terms, and invoicing procedures

10. Data Protection and Privacy: Obligations regarding handling of personal data in compliance with NZ Privacy Act 2020

11. Intellectual Property: Rights and obligations regarding IP created or used during service delivery

12. Confidentiality: Provisions for protecting confidential information of both parties

13. Compliance: Obligations to comply with relevant laws and regulations

14. Liability and Indemnification: Allocation of risks and responsibilities between parties

15. Termination: Circumstances and processes for ending the agreement

16. General Provisions: Standard legal clauses including governing law, notices, and dispute resolution

Optional Sections

1. Technology and Systems: Include when the RPO provider will use their own recruitment technology platform or integrate with client systems

2. International Recruitment: Include when services involve recruiting from overseas markets

3. Transition Services: Include when there's a need to transition from existing recruitment processes or providers

4. Volume Commitments: Include when the client commits to minimum recruitment volumes

5. Employer Branding: Include when RPO provider will manage or contribute to employer branding activities

6. Direct Hiring: Include when client retains right to conduct some recruitment activities directly

7. Security Requirements: Include for clients with specific security protocols or clearance requirements

8. Business Continuity: Include for critical recruitment services requiring disaster recovery planning

Suggested Schedules

1. Schedule 1 - Service Description: Detailed breakdown of recruitment services, processes, and methodologies

2. Schedule 2 - Service Levels and KPIs: Specific metrics, measurements, and reporting requirements

3. Schedule 3 - Fee Schedule: Detailed pricing structure, including placement fees, retained fees, and additional services

4. Schedule 4 - Data Processing Requirements: Specific obligations and procedures for handling personal data

5. Schedule 5 - Implementation Plan: Timeline and milestones for service implementation

6. Schedule 6 - Approved Subcontractors: List of pre-approved recruitment partners or subcontractors

7. Schedule 7 - Report Templates: Standard formats for regular reporting and performance metrics

8. Appendix A - Client Policies: Relevant client policies that RPO provider must comply with

9. Appendix B - Technology Requirements: Technical specifications and integration requirements

10. Appendix C - Service Team Structure: Key personnel and organizational structure of the RPO team

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


























































Clauses

















































Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Professional Services

Education

Telecommunications

Government

Energy

Construction

Hospitality

Transportation

Mining

Agriculture

Relevant Teams

Human Resources

Legal

Procurement

Finance

Compliance

Risk Management

Operations

Information Technology

Data Protection

Internal Audit

Relevant Roles

Chief Human Resources Officer

HR Director

Talent Acquisition Manager

Procurement Manager

Legal Counsel

HR Operations Manager

Recruitment Manager

Compliance Manager

Data Privacy Officer

Chief Operating Officer

HR Business Partner

Contract Manager

Chief Financial Officer

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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