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Recruitment Process Outsourcing Agreement
"I need a Recruitment Process Outsourcing Agreement for my technology company to outsource all recruitment activities to an external provider, with specific focus on data protection compliance and international hiring capabilities across European markets starting March 2025."
1. Parties: Identification of the service provider (RPO provider) and the client company
2. Background: Context of the agreement and brief description of the parties' intentions
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of recruitment services to be provided, including geographic and functional scope
5. Service Provider's Obligations: Key responsibilities and commitments of the RPO provider
6. Client's Obligations: Key responsibilities and commitments of the client company
7. Data Protection and Privacy: Compliance with GDPR and Dutch privacy laws, data processing terms
8. Service Levels: Performance metrics, KPIs, and measurement methodology
9. Fees and Payment: Pricing structure, payment terms, and invoicing procedures
10. Intellectual Property: Ownership and usage rights of recruitment materials and databases
11. Confidentiality: Protection of confidential information of both parties
12. Term and Termination: Duration of agreement and termination provisions
13. Liability and Indemnification: Risk allocation between parties and limitation of liability
14. Force Majeure: Provisions for handling unforeseen circumstances
15. General Provisions: Standard boilerplate clauses including governing law, notices, and amendment procedures
1. Transition Services: Include when there is a transfer of existing recruitment function or staff
2. International Services: Include when recruitment services extend across multiple countries
3. Technology and Systems: Include when specific recruitment technologies or platforms will be used
4. Staff Transfer Provisions: Include when existing recruitment staff will transfer to the RPO provider
5. Diversity and Inclusion Requirements: Include when specific D&I targets or programs are part of the service
6. Compliance with Industry-Specific Regulations: Include for regulated industries with specific recruitment requirements
7. Business Continuity: Include when service continuity is critical to client operations
8. Security Requirements: Include when handling sensitive data or accessing client systems
1. Schedule 1 - Detailed Service Description: Comprehensive list of recruitment services and processes
2. Schedule 2 - Service Levels and KPIs: Detailed performance metrics, targets, and measurement methods
3. Schedule 3 - Fee Schedule: Detailed pricing structure, including any volume-based pricing or incentives
4. Schedule 4 - Data Processing Agreement: Detailed GDPR-compliant data processing terms
5. Schedule 5 - Implementation Plan: Timeline and milestones for service implementation
6. Schedule 6 - Operational Procedures: Day-to-day operational procedures and workflows
7. Schedule 7 - Required Reports: Format and frequency of performance and activity reporting
8. Schedule 8 - Key Personnel: List of key staff from both parties and their roles
9. Appendix A - Technology Specifications: Technical requirements and systems integration details
10. Appendix B - Security Requirements: Detailed security protocols and compliance requirements
Authors
Technology
Financial Services
Manufacturing
Healthcare
Professional Services
Retail
Telecommunications
Energy
Construction
Education
Logistics
Pharmaceuticals
Human Resources
Legal
Procurement
Finance
Compliance
Information Technology
Operations
Risk Management
Data Protection
Internal Audit
HR Director
Chief Human Resources Officer
Talent Acquisition Manager
Procurement Manager
Legal Counsel
Data Protection Officer
HR Operations Manager
Recruitment Manager
Chief Financial Officer
Chief Operating Officer
Compliance Officer
Contract Manager
HR Business Partner
General Counsel
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