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The Job Cancellation Letter is an essential document in New Zealand's employment framework, used when an employer needs to formally terminate an employment relationship or withdraw a job offer. This document must be drafted in accordance with New Zealand employment law, particularly the Employment Relations Act 2000, ensuring fair treatment and proper process. It serves multiple purposes: officially documenting the termination decision, communicating important details to the employee, and protecting the employer's legal interests. The letter should include crucial information such as the termination date, reason for cancellation, final payment details, and any post-employment obligations. Given its legal significance, the Job Cancellation Letter must be carefully worded to avoid potential disputes while maintaining professional courtesy.

1. Header and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a job cancellation/termination notice

4. Confirmation of Termination: Clear statement of the employment termination and the effective date

5. Reason for Cancellation: Brief, factual explanation of why the job offer is being cancelled

6. Final Pay Information: Details of any payment or compensation that may be due

7. Return of Company Property: Instructions regarding any company property or documents that need to be returned

8. Closing and Signatures: Professional closing, name and signature of authorized company representative