The Job Cancellation Letter is a crucial document in Dutch employment law that formally terminates an employment relationship. It must comply with strict requirements under the Dutch Civil Code and the Work and Security Act (Wet Werk en Zekerheid). This document is used when employment is being terminated through mutual agreement, for cause, or due to business circumstances. The letter must include specific legally required elements such as the termination date, notice period, transition payment details, and final settlement arrangements. It serves as a legal record of the termination and protects both employer and employee interests by clearly documenting the terms of separation. Dutch law requires that the grounds for termination be explicitly stated and that all statutory requirements regarding notice periods and payments are properly addressed in the document.
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1. Header with Date and Addresses: Formal business letter header including current date, employer's details, and employee's full name and address
2. Subject Line: Clear indication that this is a termination notice (e.g., 'Re: Termination of Employment Contract')
3. Formal Termination Statement: Clear and unambiguous statement of employment termination, citing the specific legal grounds under Dutch law
4. Last Working Day: Explicit mention of the final working day, considering the statutory notice period
5. Transition Payment: Details of the statutory transition payment (transitievergoeding) calculation and payment arrangements
6. Return of Company Property: List of company properties to be returned and the process for doing so
7. Final Settlement: Information about the final salary payment, including accrued holiday pay and any other outstanding payments
8. Closing and Signatures: Formal closing, space for signatures of authorized company representative
1. Garden Leave Arrangements: Include when the employee will be placed on garden leave during the notice period
2. Non-Compete/Non-Solicitation Reminder: Include if the employee is bound by post-employment restrictions
3. Reference Policy: Include details about the company's policy on providing references
4. Ongoing Benefits: Include if certain benefits will continue for a period after termination
5. Works Council Reference: Include if works council was consulted or involved in the termination decision
6. Unemployment Benefits Information: Include basic information about applying for unemployment benefits
7. Settlement Agreement Reference: Include if termination is part of a broader settlement agreement
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, transition payment, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Summary: Summary of any benefits that continue post-employment and their duration
4. Exit Procedure Checklist: Step-by-step checklist of actions required for completing the termination process
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