The Lease Termination Letter To Landlord is a crucial document used in the Netherlands when a tenant wishes to end their rental agreement. It must comply with Dutch Civil Code (Burgerlijk Wetboek) requirements, particularly Book 7 provisions regarding rental agreements. This document is essential for both residential and commercial tenancies, requiring specific notice periods (typically one month for residential tenants) and must include certain mandatory information such as the termination date, property details, and arrangements for final inspection. The letter serves as official documentation of the tenant's intention to vacate and can be critical for both securing the return of deposits and maintaining good landlord-tenant relations. It should be sent via registered mail or another traceable method to ensure proof of delivery.
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1. Sender's Details: Full name and current address of the tenant(s)
2. Date: Current date when the letter is written
3. Recipient's Details: Landlord's or property management company's full name and address
4. Subject Line: Clear indication that this is a lease termination notice
5. Lease Reference: Details of the current lease including property address and original lease date
6. Formal Notice: Clear statement of intention to terminate the lease
7. Termination Date: Specific date when the lease will end, ensuring compliance with notice period requirements
8. Property Inspection: Proposed dates for final inspection and key handover
9. Return of Deposit: Request for return of security deposit and preferred method of return
10. Forwarding Address: New address for future correspondence and deposit return
11. Closing: Professional closing, signature, and printed name of tenant(s)
1. Reason for Termination: Include when required by lease terms or when terminating before the end of a fixed period
2. Maintenance Statement: Include when there are specific maintenance issues to address or document
3. Utilities Transfer: Include when arrangements need to be made for transfer or disconnection of utilities
4. Early Termination Details: Include when terminating before the end of a fixed-term contract, addressing any penalties or special conditions
5. COVID-19 Provisions: Include when termination is related to pandemic circumstances or special provisions
6. Mediation Reference: Include when termination follows a mediation process or involves dispute resolution
1. Proof of Delivery: Tracking number or confirmation of registered mail delivery
2. Original Lease Agreement: Copy of the original lease agreement for reference
3. Property Photos: Current photographs of the property condition (if relevant)
4. Inventory List: List of landlord-owned items in the property and their condition
5. Outstanding Payments: Statement of any remaining rent or utility payments
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