The Consultant Hourly Invoice is a essential business document used in New Zealand for billing professional consulting services on a time-basis. This document type is specifically designed to comply with New Zealand's taxation and commercial requirements, including the Goods and Services Tax Act 1985, the Fair Trading Act 1986, and the Contract and Commercial Law Act 2017. It should be used whenever a consultant or consulting firm needs to bill clients for time-based services, providing a clear breakdown of hours worked, rates applied, and services rendered. The invoice includes mandatory fields for GST registration (if applicable), unique invoice numbering, and complete business identification details as required by New Zealand law. It serves as both a payment request and a tax document, making it crucial for proper business record-keeping and tax compliance.
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1. Invoice Header: Contains invoice number, date, GST registration number (if applicable), and document title
2. Consultant Details: Full name, business name, address, contact information, and bank account details of the consultant
3. Client Details: Full name/business name, address, and contact information of the client
4. Service Summary: Brief description of consulting services provided during the billing period
5. Billing Details: Hourly rate, number of hours worked, subtotal, GST amount (if applicable), and total amount due
6. Payment Terms: Due date and accepted payment methods
7. Invoice Footer: Legal notices, payment references, and consultant's signature
1. Purchase Order Reference: Include when client requires PO numbers on invoices
2. Project Reference: Include when billing relates to a specific project or work stream
3. Expense Summary: Include when charging for reimbursable expenses in addition to hours worked
4. Discount Applied: Include when any special rates or discounts are applied to the standard hourly rate
5. Previous Balance: Include when there are outstanding amounts from previous invoices
1. Time Sheet Detail: Detailed breakdown of dates, times, and specific activities performed
2. Expense Receipt Attachments: Copies of receipts for any reimbursable expenses being claimed
3. Rate Card: Breakdown of different hourly rates if multiple service types or consultants are involved
4. Service Level Summary: Monthly or periodic summary of service delivery against agreed KPIs if required by contract
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Management Consulting
Professional Services
Financial Services
Healthcare
Engineering
Education
Legal Services
Marketing and Communications
Human Resources
Construction
Environmental Services
Relevant Teams
Finance
Accounts Payable
Accounts Receivable
Procurement
Project Management Office
Legal
Operations
Human Resources
Administration
Relevant Roles
Consultant
Independent Contractor
Professional Service Provider
Business Analyst
Management Consultant
IT Consultant
Strategy Consultant
Financial Advisor
Project Manager
Technical Specialist
Business Coach
Training Consultant
HR Consultant
Legal Consultant
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