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Building Usage Agreement Template for New Zealand

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Key Requirements PROMPT example:

Building Usage Agreement

"I need a Building Usage Agreement for a tech startup leasing two floors of a commercial building in Auckland CBD from March 2025, with specific provisions for 24/7 access and the ability to make modifications for server room installation."

Document background
The Building Usage Agreement is a essential legal instrument used in New Zealand to formalize arrangements between building owners and users. This document is particularly relevant when organizations need to establish clear terms for the temporary or long-term use of building spaces, whether for commercial, educational, or other purposes. The agreement addresses crucial aspects such as permitted activities, maintenance responsibilities, health and safety compliance, and financial obligations, all within the framework of New Zealand property and building legislation. It serves as a comprehensive document that protects the interests of both property owners and users while ensuring compliance with local building codes and regulations.
Suggested Sections

1. Parties: Identification of all parties to the agreement, including full legal names and contact details

2. Background: Context of the agreement, including building details and purpose of the arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Term and Commencement: Duration of the agreement and start date

5. Permitted Use: Specific approved uses of the building and any restrictions

6. Payment Terms: Usage fees, payment schedule, and related financial obligations

7. Building Access and Security: Access arrangements, security protocols, and key/card management

8. Maintenance and Repairs: Responsibilities for building maintenance and repair obligations

9. Health and Safety: Health and safety requirements and responsibilities

10. Insurance and Liability: Insurance requirements and allocation of liability

11. Termination: Conditions and process for terminating the agreement

12. General Provisions: Standard legal provisions including notices, governing law, and dispute resolution

Optional Sections

1. Utilities and Services: Details of utility responsibilities and service arrangements, used when utilities are not included in the base fee

2. Alterations and Improvements: Provisions for making changes to the building, included when modifications might be needed

3. Subletting and Assignment: Rules regarding transfer of rights or subletting, included for longer-term agreements

4. Environmental Obligations: Specific environmental requirements, included for buildings with environmental certifications or requirements

5. Shared Facilities: Rules for common areas and shared facilities, included when building has multiple occupants

6. Event Management: Specific provisions for hosting events, included if building will be used for events

7. Parking: Parking allocation and management, included if parking facilities are available

8. Signage: Rules regarding external and internal signage, included for commercial usage

Suggested Schedules

1. Schedule 1: Building Plans and Specifications: Detailed plans of the building, including floor plans and technical specifications

2. Schedule 2: Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

3. Schedule 3: Building Rules and Regulations: Specific rules and protocols for building use

4. Schedule 4: Maintenance Schedule: Regular maintenance requirements and schedules

5. Schedule 5: Inventory of Fixtures and Fittings: List of included fixtures, fittings, and equipment

6. Appendix A: Emergency Procedures: Emergency protocols and evacuation procedures

7. Appendix B: Contact Information: List of key contacts including building management, security, and emergency services

8. Appendix C: Compliance Certificates: Copies of relevant building compliance and safety certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions







































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Relevant Industries

Commercial Real Estate

Retail

Education

Healthcare

Hospitality

Professional Services

Non-profit Organizations

Government and Public Sector

Entertainment and Events

Manufacturing

Technology

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Administrative Services

Risk and Compliance

Real Estate

Health and Safety

Contract Management

Asset Management

Relevant Roles

Facility Manager

Property Manager

Operations Director

Legal Counsel

Real Estate Manager

Building Services Manager

Compliance Officer

Risk Manager

Chief Operating Officer

Administration Manager

Contract Manager

Health and Safety Manager

Asset Manager

Space Planning Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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