The Public Request For Proposal (RFP) is a critical document in Dutch public procurement processes, used when government entities or public organizations seek to purchase goods, services, or works above certain threshold values. It must comply with the Dutch Public Procurement Act 2012 and relevant EU directives, ensuring transparent and fair competition in public spending. This document type is particularly important as it forms the basis for supplier selection and contract award decisions in public sector procurement. It includes detailed specifications, evaluation criteria, legal requirements, and procedural rules that govern the entire procurement process. The RFP is designed to ensure equal treatment of bidders, promote market competition, and achieve value for money in public spending while maintaining accountability and transparency in government procurement processes.
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1. Introduction: Overview of the contracting authority and the purpose of the RFP
2. Administrative Information: Key dates, submission requirements, and contact details for queries
3. Procurement Process: Detailed description of the procurement procedure type and timeline
4. Scope of Requirements: Detailed description of the goods, services, or works being procured
5. Selection Criteria: Minimum requirements for bidders including financial standing, technical capacity, and professional qualifications
6. Award Criteria: Detailed evaluation criteria and weightings to be used in assessing proposals
7. Submission Requirements: Format, content, and structure requirements for proposals
8. Contract Terms and Conditions: Standard terms and conditions that will apply to the awarded contract
9. Legal Framework: Applicable laws, regulations, and procurement procedures
10. Communication Protocol: Rules for communication during the tender process and query handling procedures
1. Social and Environmental Requirements: Specific sustainability, environmental, or social value requirements - include when relevant to the procurement
2. Innovation Partnership: Section describing innovation requirements and development phases - include for innovation partnership procedures
3. Local Economic Development: Requirements related to local economic benefits - include when permitted by procurement rules and relevant
4. Security Requirements: Special security clearances or requirements - include for sensitive contracts
5. Intellectual Property Rights: Specific IP arrangements - include when the procurement involves development of IP
6. Lot Structure: Division of the contract into lots - include when the procurement is split into multiple lots
7. Variant Bids: Rules for submitting variant solutions - include when variants are permitted
1. Schedule 1 - Technical Specifications: Detailed technical requirements and specifications
2. Schedule 2 - Pricing Template: Standardized format for submission of pricing information
3. Schedule 3 - Response Templates: Standard forms and templates for bidder responses
4. Schedule 4 - Draft Contract: Proposed contract terms and conditions
5. Schedule 5 - Selection Questionnaire: Standard selection questionnaire for bidders
6. Schedule 6 - Declaration Forms: Required declarations including non-collusion and conflicts of interest
7. Schedule 7 - Performance Requirements: Specific KPIs and performance measures
8. Appendix A - Background Information: Additional context and background information
9. Appendix B - Site Information: Relevant location or site-specific information if applicable
10. Appendix C - Current Service Information: Details of current service provision if relevant
Relevant legal definitions
Clauses
Relevant Industries
Construction
Information Technology
Healthcare
Infrastructure
Energy
Transportation
Environmental Services
Professional Services
Education
Defense
Telecommunications
Waste Management
Social Services
Urban Development
Relevant Teams
Procurement
Legal
Commercial
Operations
Business Development
Finance
Compliance
Technical
Project Management
Public Sector Relations
Strategy
Risk Management
Relevant Roles
Procurement Manager
Tender Coordinator
Legal Counsel
Contract Manager
Project Manager
Bid Manager
Commercial Director
Public Sector Account Manager
Compliance Officer
Technical Director
Financial Controller
Business Development Manager
Operations Director
Strategy Manager
Supply Chain Manager
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