The Job Release Letter is a crucial document in Dutch employment law, used when both employer and employee agree to end their employment relationship by mutual consent. It's particularly relevant in situations where parties wish to avoid the formal dismissal procedure through the UWV (Dutch Employee Insurance Agency) or the courts. The document typically follows preliminary discussions and negotiations, incorporating all agreed terms of separation including financial arrangements, notice periods, and post-employment obligations. Under Dutch law, employees have a statutory reflection period of 14 days after signing, during which they can revoke their consent without stating reasons. This document must comply with Dutch employment legislation, particularly the Dutch Civil Code and the Work and Security Act, and should clearly state all termination conditions to prevent future disputes.
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1. Header and Date: Company letterhead, current date, and employee's full contact details
2. Opening Statement: Reference to previous discussions and confirmation of mutual agreement to terminate
3. Last Working Day: Clear statement of the final working day and any garden leave arrangements
4. Financial Terms: Details of final salary, notice period payment, and any severance package
5. Benefits Termination: Information about the end of benefits and any continuation arrangements
6. Company Property: Requirements for returning company property and timeline
7. Final Settlement: Overview of full and final settlement terms
8. Reference Provision: Statement about the provision of employment references
9. Acknowledgment: Space for both parties to sign and date the letter
1. Non-Compete Provisions: Include when the employee is bound by existing non-compete clauses that will continue
2. Confidentiality Obligations: Include for employees with access to sensitive information
3. Share Options/Long-term Incentives: Include when employee has outstanding equity or long-term incentive arrangements
4. Legal Assistance: Include when offering compensation for independent legal advice
5. Handover Requirements: Include for senior positions or roles requiring detailed knowledge transfer
6. Ongoing Cooperation: Include when post-termination assistance might be needed
7. Communications: Include when specific internal/external communication arrangements are needed
1. Financial Settlement Breakdown: Detailed itemization of all payments including salary, benefits, and severance
2. Company Property Checklist: List of all company items to be returned
3. Benefit Continuation Details: Specific details about any benefits that continue post-employment
4. Handover Document: Template or checklist for knowledge transfer requirements
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