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Freight Forwarding Contract Template for Netherlands

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Key Requirements PROMPT example:

Freight Forwarding Contract

"I need a Freight Forwarding Contract for my pharmaceutical company based in Amsterdam, with special emphasis on temperature-controlled shipping and GDP compliance, to be effective from March 2025."

Document background
The Freight Forwarding Contract is a crucial document for businesses engaged in international trade and logistics operations in or through the Netherlands. This agreement, governed by Dutch law, establishes the legal and operational framework for freight forwarding services, incorporating the widely-recognized FENEX conditions and complying with the Dutch Civil Code. It is typically used when a company needs to engage a professional freight forwarder to manage their cargo transportation, customs clearance, and related logistics services. The document includes detailed provisions on service scope, liability, insurance, customs representation, operational procedures, and compliance requirements. It's particularly important for international trade operations where multiple transportation modes and jurisdictions may be involved, and where clear allocation of responsibilities and risk is essential.
Suggested Sections

1. Parties: Identification of the Freight Forwarder and the Customer, including full legal names, registration details, and addresses

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Definitions of key terms used throughout the agreement, including technical logistics terms and service-specific terminology

4. Scope of Services: Detailed description of freight forwarding services to be provided, including cargo handling, documentation, customs clearance, and transportation arrangements

5. Obligations of the Freight Forwarder: Detailed responsibilities of the freight forwarder, including service standards, compliance requirements, and operational procedures

6. Customer Obligations: Customer's responsibilities including providing accurate information, documentation, and cargo details

7. Rates and Payment Terms: Pricing structure, payment terms, additional charges, and invoicing procedures

8. Liability and Insurance: Liability limitations, insurance requirements, and indemnification provisions in accordance with Dutch law and FENEX conditions

9. Duration and Termination: Contract term, renewal provisions, and termination conditions

10. Force Majeure: Circumstances excusing performance and related procedures

11. Confidentiality: Protection of confidential information and trade secrets

12. Compliance with Laws: Obligations regarding customs, sanctions, and other regulatory requirements

13. Governing Law and Jurisdiction: Specification of Dutch law as governing law and jurisdiction for disputes

14. General Provisions: Standard contractual provisions including amendments, assignments, and notices

Optional Sections

1. Customs Representation: Detailed section on customs representation powers and procedures, required when the freight forwarder will handle customs clearance

2. Special Cargo Handling: Specific provisions for handling dangerous goods, temperature-controlled cargo, or other special cargo types

3. IT Systems and Data Exchange: Terms regarding use of specific logistics IT systems and data sharing, needed for digitalized operations

4. Performance Metrics: Key performance indicators and service level agreements, useful for high-volume or strategic relationships

5. Sustainability Requirements: Environmental and sustainability obligations, increasingly important for modern logistics contracts

6. Subcontracting: Terms governing the use of subcontractors, needed when the freight forwarder may delegate services

7. Bank Guarantees: Requirements for financial security, relevant for high-value contracts or specific customer requirements

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed description of specific services, routes, and operational procedures

2. Schedule 2 - Rate Card: Detailed pricing information, surcharges, and special fees

3. Schedule 3 - Key Performance Indicators: Specific performance metrics and measurement methods

4. Schedule 4 - Insurance Requirements: Detailed insurance specifications and coverage requirements

5. Schedule 5 - Operational Procedures: Standard operating procedures, including booking, documentation, and handling procedures

6. Appendix A - FENEX Conditions: Current version of the Dutch Forwarding Conditions

7. Appendix B - Contact Details: List of key contacts and escalation procedures

8. Appendix C - Document Templates: Standard forms and documents used in the operation

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















































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Relevant Industries

Manufacturing

Retail

International Trade

E-commerce

Automotive

Electronics

Pharmaceuticals

Chemical Industry

Food and Beverage

Fashion and Apparel

Construction Materials

Agriculture

Mining and Resources

Relevant Teams

Legal

Operations

Supply Chain

Procurement

Logistics

Compliance

Risk Management

Commercial

Finance

Customer Service

International Trade

Relevant Roles

Logistics Manager

Supply Chain Director

Procurement Manager

Operations Director

Commercial Manager

Legal Counsel

Compliance Officer

Transport Manager

Contract Manager

Chief Operating Officer

Import/Export Manager

Customs Compliance Manager

Risk Manager

Business Development Manager

Account Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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