The Employment Contract Termination Notice is a critical document in Dutch employment law, used when an employer needs to formally communicate the end of an employment relationship. This document must be used in compliance with the Dutch Civil Code and the Work and Security Act (Wet werk en zekerheid), ensuring proper notice periods are observed and valid grounds for termination are stated. The notice should be issued when terminating permanent or fixed-term contracts, whether through mutual consent, for economic reasons, or due to performance issues. It contains essential information including termination date, notice period, grounds for termination, and details about final settlements including the statutory transition payment where applicable. The document serves both as a legal requirement and as formal communication, protecting both employer and employee interests while ensuring compliance with Dutch employment regulations.
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1. Employer Details: Full legal name and address of the employer
2. Employee Details: Full name and address of the employee, employee ID if applicable
3. Date: Current date and location
4. Subject Line: Clear indication that this is a termination notice
5. Employment Details: Current position, start date, and type of employment contract
6. Termination Statement: Clear statement of the intention to terminate the employment contract
7. Termination Date: Specific end date of employment, taking into account the statutory notice period
8. Legal Grounds: Specific legal basis for termination under Dutch law
9. Final Settlement: Information about the final salary payment and outstanding benefits
10. Company Property: Requirements regarding the return of company property
11. Closing: Formal closing including signature block for employer
1. Transition Payment Details: Include when the employee is entitled to a transition payment (transitievergoeding), specifying the amount and payment terms
2. Garden Leave: Include when the employee is placed on garden leave during the notice period
3. Non-Compete/Non-Solicitation: Include when reminding the employee of continuing obligations under these clauses
4. Handover Requirements: Include when specific handover of work or projects is required
5. Reference Provision: Include when offering to provide a reference
6. Settlement Agreement Option: Include when offering the option to enter into a settlement agreement
7. Works Council Notice: Include when termination requires works council notification
8. Unemployment Benefits Information: Include when providing information about applying for unemployment benefits
1. Calculation of Final Payment: Detailed breakdown of final salary, holiday pay, and other benefits
2. Transition Payment Calculation: Detailed calculation of the statutory transition payment if applicable
3. Handover Checklist: List of items, tasks, and responsibilities to be handed over
4. Company Property List: Itemized list of company property to be returned
5. Continuing Obligations: Summary of post-employment obligations from the original employment contract
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