The Dismissal Notice Letter is a crucial document in Dutch employment relationships, used when an employer wishes to formally terminate an employee's employment contract. This document must comply with Dutch employment law, particularly the Dutch Civil Code and the Work and Security Act, which set strict requirements for employment termination. The letter serves as official documentation of the termination decision, specifying the notice period, last working day, and arrangements for the transition period. It typically includes information about final settlements, company property return, and continuing obligations. The document's format and content are influenced by both legal requirements and professional business practices in the Netherlands, ensuring proper documentation of the employment termination while maintaining clear communication between parties.
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1. Letter Header: Company letterhead, date, and reference number
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a termination notice
4. Employment Details: Current position, start date, and employment duration
5. Termination Statement: Clear statement of employment termination and effective date
6. Notice Period: Specification of notice period and last working day
7. Final Settlement: Information about final salary, outstanding vacation days, and other entitlements
8. Company Property: Instructions regarding return of company property
9. Closing: Professional closing statement, signature block for employer
1. Garden Leave: Include when employee is to be placed on garden leave during notice period
2. Handover Requirements: Include when specific handover of duties/projects is required
3. Non-Compete Reminder: Include when employee is bound by non-compete clauses
4. Reference Offer: Include when company is willing to provide employment references
5. Continuing Obligations: Include when reminding of ongoing confidentiality or other obligations
6. Works Council Notice: Include when dismissal requires works council notification
7. Transition Assistance: Include when company offers outplacement or transition support
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: List of company items to be returned
3. Handover Document Template: Template for documenting handover of responsibilities
4. Employee Benefits Summary: Summary of benefits termination dates and continuation options
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