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Commercial Invoice Tax Invoice Template for Netherlands

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Key Requirements PROMPT example:

Commercial Invoice Tax Invoice

"I need a Commercial Invoice Tax Invoice template for my software export business based in Amsterdam, handling B2B transactions with EU clients, that includes reverse charge mechanism declarations and must comply with Dutch VAT reporting requirements for digital services."

Document background
The Commercial Invoice Tax Invoice is a fundamental business document required under Dutch law for transactions subject to VAT (BTW). This document type combines the functions of a commercial payment request with the formal requirements of a tax invoice under Dutch and EU regulations. It must be issued for all taxable supplies of goods or services within the Netherlands, containing specific elements required by the Dutch Tax Authority (Belastingdienst). The document serves multiple purposes: it establishes the payment obligation, enables VAT recording and reclaim, and provides evidence for tax compliance and business administration. Used in both domestic and international trade, it must comply with the Dutch VAT Act (Wet op de omzetbelasting 1968) and EU VAT Directive requirements, making it essential for proper business administration and tax reporting.
Suggested Sections

1. Invoice Header: Contains invoice number, date of issue, and document type identification

2. Seller Information: Full legal name, address, VAT number, Chamber of Commerce (KVK) number, and contact details of the selling party

3. Buyer Information: Full legal name, address, VAT number (if applicable), and contact details of the buying party

4. Invoice Details: Description of goods/services, quantity, unit price, delivery date, and order reference numbers

5. Payment Information: Total amount, payment terms, due date, and bank account details

6. Tax Summary: VAT rate(s) applied, VAT amount per rate, and total VAT amount

7. Total Amount: Subtotal, VAT, and total amount payable in specified currency

8. Legal Notices: Standard invoice declarations and reference to applicable terms

Optional Sections

1. Purchase Order Reference: Include when specific purchase orders need to be referenced for client's accounting purposes

2. Delivery Details: Add when shipping information differs from invoice address or for specific delivery instructions

3. Discount Information: Include when applying trade or early payment discounts

4. Foreign Currency Details: Add when transaction involves multiple currencies, showing exchange rates and calculations

5. Intrastat Information: Required for EU cross-border transactions exceeding threshold values

6. Special VAT Declarations: Include for reverse charge mechanism, triangulation, or other special VAT arrangements

Suggested Schedules

1. Specification Sheet: Detailed breakdown of products/services when the main invoice contains summary information only

2. Time Sheet: For services billed on time basis, showing detailed time records

3. Price Calculation: Detailed calculation sheet for complex pricing structures or volume-based pricing

4. Supporting Documents: Additional documentation such as delivery notes, work completion certificates, or quality certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Technology

Healthcare

Transportation and Logistics

Wholesale Trade

Agriculture

Energy

Financial Services

Real Estate

Hospitality

Education

Telecommunications

Relevant Teams

Finance

Accounting

Tax

Accounts Receivable

Accounts Payable

Treasury

Sales Administration

Procurement

Credit Control

Financial Planning

Relevant Roles

Finance Manager

Accounts Receivable Clerk

Accounts Payable Clerk

Tax Manager

Financial Controller

Accounting Manager

Bookkeeper

Credit Controller

Treasury Manager

VAT Specialist

Finance Director

Business Administrator

Sales Administrator

Procurement Manager

Financial Analyst

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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