The Car Sale Proforma Invoice is a essential preliminary document used in vehicle sales transactions in the Netherlands. It serves as a formal quotation and basis for the final sale, typically issued before the actual transfer of the vehicle takes place. This document is particularly important in the Dutch context as it must comply with specific requirements under the Burgerlijk Wetboek (Dutch Civil Code), VAT legislation, and vehicle registration regulations. The proforma invoice includes detailed information about the vehicle, parties involved, pricing structure, and proposed terms of sale, making it a crucial document for both private and commercial vehicle sales. It's commonly used when there's a need to confirm pricing and terms before finalizing the sale, especially in situations involving financing arrangements, international sales, or corporate purchases.
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1. Invoice Header: Contains proforma invoice number, date, and clear marking as 'PROFORMA INVOICE'
2. Seller Details: Complete business/personal details of the seller including name, address, VAT number (if applicable), Chamber of Commerce number (KvK), and contact information
3. Buyer Details: Complete details of the buyer including name, address, VAT number (if business), and contact information
4. Vehicle Specifications: Detailed description of the vehicle including make, model, year, VIN/chassis number, registration number, mileage, and color
5. Price Breakdown: Itemized list showing base price, VAT (if applicable), and total amount
6. Payment Terms: Payment conditions, method, and bank details
7. Delivery Terms: Specified delivery or collection arrangements and timing
8. Vehicle Condition: Statement about the current condition of the vehicle and any known defects
1. Trade-in Details: Used when there is a trade-in vehicle involved in the transaction, including specifications and agreed value of the trade-in vehicle
2. Additional Services: Used when additional services are included such as warranty, registration service, or delivery
3. Export Documentation: Required when the vehicle is being exported, including specific export requirements and declarations
4. VAT Margin Scheme: Required when selling under the VAT margin scheme (BTW-marge) instead of regular VAT
5. Financing Details: Include when financing arrangements are part of the sale
6. Insurance Requirements: Used when specific insurance requirements need to be specified before transfer
1. Vehicle Inspection Report: Detailed report of the vehicle's current condition, including photographs
2. Maintenance History: Documentation of the vehicle's service history and maintenance records
3. Equipment List: Detailed list of all equipment and accessories included in the sale
4. Previous Owner Documentation: Information about previous ownership if relevant to the sale
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Retail
Transportation
Fleet Management
Vehicle Leasing
Import/Export
Luxury Goods
Commercial Trading
Automotive Manufacturing
Vehicle Distribution
Relevant Teams
Sales
Finance
Administration
Procurement
Export
Commercial Operations
Vehicle Operations
Accounts Receivable
Customer Service
Documentation
Relevant Roles
Sales Manager
Fleet Manager
Automotive Dealer
Finance Manager
Export Manager
Vehicle Sales Representative
Procurement Officer
Business Development Manager
Commercial Director
Administrative Assistant
Accounts Receivable Specialist
Dealership Owner
Vehicle Import/Export Specialist
Corporate Fleet Administrator
Sales Administrator
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