The Car Sale Proforma Invoice is a crucial preliminary document in vehicle sales transactions within the Indian jurisdiction. It is typically used when a seller (dealer or individual) intends to provide a formal quotation or preliminary bill of sale to a potential buyer. The document serves multiple purposes: it acts as a detailed quotation, helps buyers arrange financing, and forms the basis for the final sale agreement. The proforma invoice must comply with Indian legal requirements, including the Motor Vehicles Act, 1988, state transport regulations, and GST legislation. It includes comprehensive vehicle details, pricing breakdown, tax implications, and proposed terms of sale. This document is particularly important in commercial transactions, fleet purchases, and situations requiring formal price quotes for approval or financing purposes.
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1. Seller Details: Complete details of the seller including name, address, GST registration number, and dealership license number if applicable
2. Buyer Details: Complete details of the buyer including name, address, and contact information
3. Vehicle Specifications: Detailed description of the vehicle including make, model, year, color, chassis number, engine number, and registration number (if pre-owned)
4. Price Details: Base price of the vehicle, taxes applicable (GST breakdown), and total amount
5. Payment Terms: Terms of payment including method, timeline, and any advance payment requirements
6. Delivery Details: Expected delivery date, location, and conditions
7. Terms and Conditions: Standard terms including validity period of the proforma invoice and any specific conditions of sale
8. Authentication: Space for signatures, stamps, and date of issue
1. Insurance Details: Include when insurance is being arranged through the seller
2. Accessories and Additional Features: List of extra accessories or features being provided with the vehicle
3. Trade-In Details: Include when there is a trade-in vehicle involved in the transaction
4. Extended Warranty Options: Include when offering extended warranty packages
5. Financial Options: Include when providing financing options through designated banks/NBFCs
1. Schedule A - Vehicle Inspection Report: Detailed technical inspection report of the vehicle condition (particularly important for pre-owned vehicles)
2. Schedule B - List of Accessories: Detailed list of all accessories and their specifications included in the sale
3. Schedule C - Warranty Terms: Detailed warranty terms and conditions including coverage and exclusions
4. Appendix 1 - Document Checklist: List of documents required to complete the sale transaction
5. Appendix 2 - Service Package Details: Details of any complimentary service packages included with the sale
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Transportation
Fleet Management
Retail
Corporate Services
Logistics
Automotive Finance
Insurance
Dealership
Relevant Teams
Sales
Procurement
Finance
Administration
Commercial Operations
Fleet Operations
Business Development
Legal
Accounts
Documentation
Relevant Roles
Sales Manager
Dealership Manager
Fleet Manager
Procurement Officer
Finance Manager
Automotive Sales Executive
Business Development Manager
Commercial Vehicle Sales Manager
Corporate Sales Director
Procurement Specialist
Fleet Operations Manager
Administrative Officer
Purchase Manager
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