A Title Release Letter is a crucial document in Malaysian property transactions, typically issued when a property owner has fulfilled all financial obligations related to a property, such as full loan repayment. This document is essential under Malaysian law, particularly in compliance with the National Land Code 1965 and banking regulations. The letter serves as official confirmation from a financial institution or property holder that they are releasing their interest in the property title deed. It typically follows loan settlement or discharge of charge and precedes the actual transfer of title documents. The Title Release Letter must contain specific information including property details, confirmation of settlement, and authorization for release, making it a vital document for property ownership transfer and record-keeping in Malaysia's property sector.
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1. Letter Header: Financial institution's letterhead, date, reference number, and recipient's details
2. Property Details: Specific details of the property including title number, lot number, and property address
3. Confirmation of Settlement: Statement confirming full settlement of any outstanding amounts (if applicable)
4. Release Declaration: Formal declaration of the release of the title deed
5. Authorization: Statement authorizing the release and collection of the title deed
6. Collection Details: Information about where and how the title deed can be collected
1. Multiple Property Reference: Required when the release involves multiple properties under the same ownership
2. Partial Release Details: Needed when only part of a property or one of multiple properties is being released
3. Third Party Authorization: Required when someone other than the owner is authorized to collect the title deed
4. Conditional Release Terms: Included when the release is subject to specific conditions that must be met
5. Outstanding Payments: Details of any remaining payments or fees that need to be settled before collection
1. Property Schedule: Detailed description of the property including all relevant title and lot numbers, addresses, and land area
2. Required Documents: List of documents required for the collection of the title deed
3. Authorization Form: Template for third-party authorization if needed
4. Settlement Statement: Detailed breakdown of all settled amounts and confirmation of payment
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Banking & Finance
Real Estate
Property Development
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Construction
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Relevant Teams
Legal
Mortgage Services
Property Administration
Loan Operations
Document Management
Compliance
Real Estate Operations
Customer Service
Security Documentation
Relevant Roles
Bank Manager
Loan Officer
Property Lawyer
Legal Counsel
Mortgage Specialist
Real Estate Manager
Property Administrator
Compliance Officer
Title Officer
Document Controller
Settlement Officer
Security Documentation Specialist
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