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Tenancy End Form Template for Malaysia

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Key Requirements PROMPT example:

Tenancy End Form

"I need a standard Malaysian Tenancy End Form for a residential property in Kuala Lumpur, with the tenancy scheduled to end on March 15, 2025, including provisions for security deposit return and utility bill settlements."

Document background
The Tenancy End Form is a crucial document in Malaysian property law practice, designed to formally document the conclusion of a rental agreement. This document is essential when a tenancy reaches its natural end date or is terminated early by mutual agreement. The form captures critical information including property condition assessment, utility readings, key returns, and financial settlements. It serves as legal evidence that both parties have fulfilled their obligations and agreed to the termination terms. The document must comply with Malaysian contract law requirements and typically includes provisions for the return of security deposits, confirmation of property condition, and final utility readings. Using a standardized Tenancy End Form helps prevent future disputes and provides clear documentation of the tenancy termination process.
Suggested Sections

1. Form Details: Date, reference number, and property address

2. Parties Information: Full details of landlord and tenant, including identification numbers and contact information

3. Tenancy Details: Reference to original tenancy agreement, start date, and agreed end date

4. Termination Information: Actual termination date, reason for termination, and notice period details

5. Property Inspection Results: Summary of property condition and comparison with initial inventory

6. Financial Settlement: Details of security deposit return, outstanding rent, utility bills, and any deductions

7. Key Return Confirmation: Confirmation of returned keys and access devices

8. Declarations: Statements by both parties confirming mutual agreement to termination terms

9. Signature Section: Space for both parties to sign and date the form

Optional Sections

1. Forwarding Address: Section for tenant to provide their new address for future correspondence - required if security deposit is to be returned later

2. Outstanding Repairs: List of any repairs needed and agreed arrangements for their completion - include if property damage exists

3. Utility Transfer: Details of utility account transfers and final meter readings - include if utilities are in tenant's name

4. Early Termination Details: Additional section if tenancy is being terminated before the agreed end date

5. Third Party Authorization: Include if either party is represented by an agent or power of attorney

Suggested Schedules

1. Schedule 1 - Property Inspection Checklist: Detailed checklist of property condition assessment

2. Schedule 2 - Financial Statement: Detailed breakdown of all financial calculations including deposit deductions

3. Schedule 3 - Photographic Evidence: Dated photographs of property condition at termination

4. Appendix A - Utility Readings: Final meter readings with photographs if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Real Estate

Residential Property

Commercial Property

Property Management

Legal Services

Housing Development

Facility Management

Property Investment

Retail (for commercial tenancies)

Office Space Management

Relevant Teams

Legal

Property Management

Real Estate Operations

Facilities

Asset Management

Tenant Relations

Administration

Operations

Compliance

Customer Service

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Property Administrator

Facilities Manager

Legal Counsel

Housing Officer

Asset Manager

Property Operations Manager

Tenant Relations Coordinator

Lease Administrator

Real Estate Operations Director

Property Portfolio Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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