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Share Certificate Transfer Form Template for Malaysia

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Key Requirements PROMPT example:

Share Certificate Transfer Form

"I need a Share Certificate Transfer Form for transferring 5,000 ordinary shares from an individual shareholder to a Malaysian private limited company, with the transfer to be completed by March 15, 2025."

Document background
The Share Certificate Transfer Form is a crucial document in Malaysian corporate practice, required whenever shares in a company are transferred between parties. It must comply with the Companies Act 2016 and related regulations, including stamp duty requirements under the Stamp Act 1949. This document is essential for both private and public companies, capturing key information such as the identities of the transferor and transferee, share details, consideration amount, and necessary declarations. The form serves as the primary evidence of the transfer transaction and must be properly executed, witnessed, and stamped within 30 days of execution. It is particularly important for maintaining accurate corporate records and ensuring legal compliance in share ownership changes within Malaysian companies.
Suggested Sections

1. Transfer Details: Basic information including the certificate number, number of shares being transferred, and share class

2. Transferor Information: Full details of the current shareholder(s) including full name, ID/passport/company registration number, and address

3. Transferee Information: Full details of the new shareholder(s) including full name, ID/passport/company registration number, and address

4. Consideration: Details of the consideration paid for the transfer, including amount and payment method

5. Company Details: Name, registration number and registered address of the company whose shares are being transferred

6. Declaration: Statement by transferor confirming ownership and right to transfer the shares

7. Execution Block: Signature sections for transferor and transferee, including witness requirements

Optional Sections

1. Director's Approval: Required when the company's constitution or shareholders' agreement requires director approval for share transfers

2. Transfer Restrictions: To be included when there are specific transfer restrictions applicable to the shares

3. Spousal Consent: Required in cases where the shares are considered matrimonial property

4. Tax Declarations: Required for certain types of transfers where tax implications need to be declared

5. Corporate Authorization: Required when either party is a corporate entity, including board resolution approvals

Suggested Schedules

1. Share Certificate Details: Copy or details of the original share certificate(s) being transferred

2. Supporting Documents Checklist: List of required supporting documents such as board resolutions, proof of payment, etc.

3. Stamp Duty Calculations: Calculation of applicable stamp duty based on transfer value

4. Corporate Authorization Documents: Copies of relevant board resolutions or power of attorney if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














Clauses














Relevant Industries

Financial Services

Corporate Services

Legal Services

Manufacturing

Technology

Real Estate

Retail

Healthcare

Education

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Relevant Teams

Legal

Corporate Secretarial

Compliance

Finance

Administrative

Corporate Services

Investment

Corporate Governance

Business Development

Records Management

Relevant Roles

Company Secretary

Legal Counsel

Corporate Lawyer

Compliance Officer

Director

CEO

CFO

Share Registrar

Corporate Services Manager

Legal Administrator

Investment Manager

Financial Controller

Corporate Governance Officer

Business Development Manager

Administrative Executive

Industries





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