The Retirement Notice Letter To Employee is a crucial document in Malaysian employment practice, required when an employee reaches the statutory retirement age of 60 years as stipulated by the Minimum Retirement Age Act 2012. This document serves multiple purposes: it provides formal notification of retirement, ensures compliance with legal requirements, outlines the retirement process, and details final entitlements and benefits. The letter should be issued with sufficient notice period as per employment contract or company policy, typically ranging from one to three months. It forms part of the official employment records and may be required for processing retirement benefits, EPF withdrawals, and other post-employment matters. The document needs to balance legal compliance with sensitivity, acknowledging the significant transition in the employee's life while maintaining professional standards.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a retirement notice
3. Formal Announcement: Statement confirming the employee's retirement and reference to their reaching retirement age
4. Retirement Date: Clear specification of the last working day
5. Acknowledgment of Service: Recognition of the employee's years of service and contributions
6. Handover Process: Instructions regarding the handover of responsibilities and company property
7. Final Entitlements: Overview of final salary, benefits, and retirement benefits to be paid
8. Next Steps: Clear outline of what the employee needs to do before their last day
9. Contact Information: Details of HR personnel handling the retirement process
10. Closing: Professional closing with well-wishes and signatures
1. Exit Interview: Include if company policy requires an exit interview for retiring employees
2. Post-Retirement Benefits: Include if the company offers special post-retirement benefits or consulting opportunities
3. Retirement Celebration: Include if the company plans to organize a farewell celebration
4. Reference Offer: Include if the company wishes to provide future employment references
5. Consultancy Opportunity: Include if offering post-retirement consultancy or part-time work options
1. EPF Withdrawal Forms: Required forms for Employees Provident Fund withdrawal
2. Benefits Summary: Detailed breakdown of final benefits, including pro-rated bonus, leave encashment, and retirement gratuity if applicable
3. Handover Checklist: List of items and responsibilities to be handed over before the last working day
4. Medical Benefits Extension Details: If applicable, information about post-retirement medical coverage
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology
Healthcare
Education
Retail
Construction
Energy
Telecommunications
Professional Services
Hospitality
Transportation and Logistics
Public Sector
Agriculture
Mining and Resources
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Compensation and Benefits
Corporate Secretariat
Relevant Roles
Human Resources Manager
HR Director
HR Executive
Legal Counsel
Company Secretary
HR Business Partner
Benefits Administrator
Personnel Manager
Employee Relations Manager
HR Operations Manager
Compensation and Benefits Manager
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