The Last Day of Employment Letter is a crucial document in Malaysian employment practice that formally documents the conclusion of an employment relationship. It is typically issued when an employee resigns, is terminated, or retires, and serves multiple purposes including legal compliance, record-keeping, and clear communication. The document must align with the Employment Act 1955 and other relevant Malaysian employment legislation, ensuring proper documentation of final settlements, return of company property, and ongoing obligations. This letter forms part of the employee's permanent record and may be required for future reference, social security claims, or employment verification. It protects both employer and employee interests by clearly stating the terms of separation and any continuing obligations or entitlements.
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1. Letter Header: Company letterhead, date, and reference number
2. Employee Information: Full name, employee ID, position, and department of the employee
3. Confirmation of Last Day: Clear statement of the last working day and effective date of employment termination
4. Reason for Termination: Brief statement of the termination reason (resignation, retirement, etc.)
5. Final Payment Details: Overview of final salary, unused leave, and other entitlements
6. Company Property Return: List of company assets to be returned
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Certificate of Service: Confirmation that a service certificate will be provided
9. Closing and Signatures: Signature blocks for authorized company representative and acknowledgment by employee
1. Exit Interview: Details of exit interview arrangements, if company policy requires one
2. Non-Compete Reminder: If applicable, reminder of any existing non-compete obligations
3. Benefits Continuation: Information about any benefits that continue post-employment
4. Reference Policy: Company's policy regarding providing references
5. Outstanding Projects Handover: Required for employees with ongoing projects requiring handover
6. Medical Benefits: Information about post-employment medical coverage if applicable
1. Final Payment Breakdown: Detailed itemization of all final payments including salary, leave, bonuses, and deductions
2. Company Property Checklist: Detailed list of company property to be returned with current status
3. Outstanding Loans/Advances: If applicable, schedule of any outstanding loans or advances to be settled
4. Benefit Entitlements Summary: Detailed summary of any continuing benefits and their duration
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Manufacturing
Technology
Retail
Healthcare
Education
Construction
Professional Services
Telecommunications
Energy
Hospitality
Transportation
Agriculture
Mining
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Corporate Secretariat
Employee Relations
Personnel Administration
Payroll
Relevant Roles
HR Manager
HR Director
Legal Counsel
Company Secretary
HR Executive
HR Business Partner
Employment Law Specialist
HR Administrator
Compliance Officer
Personnel Manager
HR Operations Manager
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