The Renew Lease Letter To Landlord is a crucial document used in Malaysian property leasing contexts when a tenant wishes to formally request an extension of their current lease agreement. This document is typically prepared and sent 2-3 months before the existing lease expires, in accordance with Malaysian property practice and legal requirements. It needs to comply with the National Land Code 1965 and relevant state-level property regulations. The letter serves multiple purposes: it formally documents the tenant's intention to renew, proposes renewal terms, and can include evidence of good tenancy history. It's commonly used in both residential and commercial contexts, and can be adapted for various property types while maintaining its core legal and practical functions.
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1. Sender's Details: Full name and current rental property address
2. Date: Current date of letter writing
3. Recipient's Details: Landlord's full name and address
4. Subject Line: Clear indication that this is a lease renewal request
5. Reference to Current Lease: Details of the existing lease including start date, end date, and property address
6. Renewal Request Statement: Clear statement of intention to renew the lease
7. Proposed Terms: Desired renewal period and any agreement to existing rental rate
8. Current Tenant Status: Brief statement confirming good payment history and compliance with lease terms
9. Call to Action: Request for meeting or response by specific date
10. Closing: Professional closing, signature, and contact information
1. Proposed Modifications: Include when requesting changes to existing lease terms or rental rate
2. Property Maintenance Record: Include when highlighting good maintenance of property or addressing specific maintenance issues
3. Market Analysis: Include when discussing local rental market conditions to support renewal terms
4. Improvement Proposals: Include when suggesting property improvements or modifications during the renewal period
5. References: Include when offering new references or testimonials to support the renewal
1. Proof of Timely Rent Payments: Payment records showing consistent, timely rent payments
2. Property Inspection Photos: Recent photos showing good condition of property (if relevant)
3. Maintenance Records: Documentation of any maintenance or improvements carried out during current tenancy
4. Current Lease Agreement: Copy of existing lease agreement for reference
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