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Passport Waiver

Passport Waiver Template for Malaysia

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Key Requirements PROMPT example:

Passport Waiver

"I need a Passport Waiver document for our construction company in Kuala Lumpur, to be used for 50 foreign workers from Bangladesh starting March 2025, with specific provisions for passport storage in our secure facility and weekly access arrangements."

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Document background
The Passport Waiver document is essential in Malaysian business and employment contexts where temporary passport retention is necessary for legitimate administrative or operational purposes. This document type is commonly used in situations involving foreign workers, corporate immigration procedures, or specific security requirements. The Passport Waiver must strictly comply with Malaysian legislation, including the Immigration Act 1959/63, Passports Act 1966, and relevant employment laws, while ensuring protection against potential human trafficking concerns. It provides a legal framework that balances the practical needs of organizations with the rights and security of passport holders, including clear terms for retention, storage, access, and return of travel documents.
Suggested Sections

1. Parties: Identification of the passport holder and the party requesting passport retention

2. Background: Context and circumstances leading to the passport waiver request

3. Definitions: Key terms used in the document including 'Passport', 'Retention Period', 'Authorized Personnel', etc.

4. Purpose of Retention: Clear statement of the legitimate reason for passport retention

5. Duration of Retention: Specific timeframe for which the passport will be retained

6. Storage and Security: Details of how and where the passport will be stored and secured

7. Access Rights: Conditions under which the passport holder can access their passport

8. Return Conditions: Circumstances and process for returning the passport to its holder

9. Rights and Obligations: Responsibilities of both parties during the retention period

10. Acknowledgment of Voluntary Consent: Express confirmation that the waiver is given freely and without coercion

Optional Sections

1. Emergency Provisions: Procedures for immediate passport return in case of emergencies

2. Employment Terms: Used when the waiver is related to employment, specifying relevant employment conditions

3. Travel Arrangements: Included when specific travel arrangements need to be detailed

4. Compensation: Used when there's any financial arrangement related to the passport retention

5. Third Party Authorization: When other parties may need to be involved in handling the passport

6. Replacement Document Provisions: Procedures in case the passport is lost or damaged during retention

7. Termination Clause: Conditions under which the waiver agreement can be terminated early

Suggested Schedules

1. Schedule A - Passport Details: Detailed information about the passport including number, issuing country, and validity

2. Schedule B - Authorized Personnel List: List of persons authorized to handle or access the passport

3. Schedule C - Security Protocols: Detailed procedures for passport storage and handling

4. Appendix 1 - Passport Copy: Certified copy of the passport's main pages

5. Appendix 2 - Request Form: Original request form for passport retention if applicable

6. Appendix 3 - Authorization Letters: Any relevant authorization letters from authorities or employers

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses

























Relevant Industries

Construction

Manufacturing

Hospitality

Oil and Gas

Maritime

Professional Services

Education

Healthcare

Domestic Services

Security Services

Transportation and Logistics

Banking and Finance

Relevant Teams

Human Resources

Legal

Compliance

Immigration

Corporate Services

Operations

Administration

Risk Management

Security

Employee Relations

Relevant Roles

Human Resources Manager

Immigration Compliance Officer

Legal Counsel

Recruitment Manager

Employment Relations Manager

Corporate Services Manager

Security Manager

Operations Manager

Project Coordinator

Administrative Officer

Visa and Immigration Specialist

Employee Relations Specialist

Compliance Manager

Risk Management Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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