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Passport Waiver

Passport Waiver Template for Qatar

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Key Requirements PROMPT example:

Passport Waiver

"I need a Passport Waiver document for our construction company in Qatar that will cover 200 new employees starting from March 2025, with specific provisions for 24/7 emergency access and multilingual translations in Hindi, Nepali, and Bengali."

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Document background
The Passport Waiver document serves as a crucial legal instrument in Qatar's employment landscape, particularly following significant labor law reforms and the modernization of the Kafala system. This document is utilized when an employer needs to establish a formal, compliant arrangement for storing an employee's passport, while ensuring full compliance with Qatar's strict regulations against passport retention. The waiver must explicitly demonstrate the voluntary nature of the arrangement and include specific provisions for secure storage and unrestricted access as required by Qatar Labor Law No. 14 of 2004 and its amendments. The document is particularly relevant for organizations employing expatriate workers and must include clear references to legal compliance, storage security measures, and employee rights to access their documents at any time.
Suggested Sections

1. Parties: Identification of the employer and employee, including full legal names, addresses, and relevant identification numbers

2. Background: Context of the employment relationship and purpose of the waiver

3. Definitions: Key terms used in the document including 'Passport', 'Secure Storage', 'Immediate Access', and 'Working Hours'

4. Voluntary Nature of Arrangement: Clear statement that the arrangement is entirely voluntary and can be revoked by the employee at any time

5. Storage Requirements: Details of where and how the passport will be stored, including security measures and access protocols

6. Access Rights: Employee's right to access their passport at any time without delay or conditions

7. Duration: Period for which the waiver is valid, including renewal or termination provisions

8. Legal Compliance: References to relevant Qatar labor laws and regulations regarding passport retention

9. Signatures and Witnessing: Execution requirements including signatures, dates, and witness details

Optional Sections

1. Language Confirmation: Confirmation that the document has been explained to the employee in their native language (required if the employee is not fluent in Arabic or English)

2. Alternative Documentation: Provisions for alternative identification documents to be used while passport is stored

3. Emergency Procedures: Procedures for accessing passport outside of normal business hours in case of emergencies

4. Company Representative Designation: Designation of specific company representatives authorized to handle passport storage and access

5. Dispute Resolution: Procedures for handling disputes related to passport access or storage

Suggested Schedules

1. Schedule 1 - Access Log Template: Template for recording all instances of passport access and return

2. Schedule 2 - Storage Facility Details: Detailed description and documentation of the secure storage facility and security measures

3. Schedule 3 - Authorized Personnel: List of company personnel authorized to handle passport storage and access

4. Appendix A - Employee Rights Summary: Summary of employee rights regarding passport retention under Qatar law

5. Appendix B - Emergency Contact Information: Contact details for accessing passport during non-business hours

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions























Clauses




















Relevant Industries

Construction

Hospitality

Oil & Gas

Manufacturing

Retail

Healthcare

Education

Professional Services

Transportation

Facilities Management

Relevant Teams

Human Resources

Legal

Compliance

Operations

Administration

Employee Relations

Risk Management

Security

Documentation

Global Mobility

Relevant Roles

HR Manager

Compliance Officer

Legal Counsel

Operations Manager

Facility Manager

Administrative Officer

Employee Relations Manager

Risk Manager

Security Manager

Documentation Specialist

HR Coordinator

Chief Administrative Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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