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The Disciplinary Appeal Letter is a crucial document in Malaysian employment relations, used when an employee wishes to formally contest a disciplinary action taken against them. It must be drafted in accordance with Malaysian employment legislation, particularly the Employment Act 1955 and Industrial Relations Act 1967, while also adhering to company-specific policies and procedures. This document is typically used following receipt of a formal disciplinary action and should be submitted within the timeframe specified in the company's disciplinary procedures (usually 7-14 days). The letter should clearly state the grounds for appeal, provide supporting evidence, and maintain a professional tone throughout. It serves as a formal record of the employee's position and may be referenced in any subsequent legal proceedings, including cases brought before the Industrial Relations Department or Industrial Court of Malaysia.

1. Recipient Details: Full name, title, and address of the person/committee handling the appeal

2. Reference Information: Date, employee details, and reference numbers of previous disciplinary action

3. Subject Line: Clear indication that this is an appeal against disciplinary action

4. Opening Statement: Formal introduction stating the purpose of the letter and reference to the disciplinary decision being appealed

5. Background Summary: Brief overview of the disciplinary action and relevant events

6. Grounds for Appeal: Clear articulation of reasons for appealing the disciplinary decision

7. Supporting Arguments: Detailed explanation of each ground for appeal with reference to evidence

8. Request for Action: Specific request for review and desired outcome

9. Closing Statement: Professional closing with intention to cooperate and contact information