This Supplier Risk Assessment document serves as a critical tool for organizations operating under Maltese jurisdiction to evaluate and manage risks associated with their supplier relationships. It is specifically designed to address the requirements of both Maltese corporate law and EU regulations, providing a structured framework for conducting thorough supplier due diligence. The assessment should be used when onboarding new suppliers or conducting periodic reviews of existing suppliers, covering crucial areas such as financial stability, operational capabilities, compliance status, and data protection measures. The document incorporates specific considerations required by Maltese legislation, including the Companies Act (Cap. 386) and local implementations of EU directives, while also addressing international best practices in supplier risk management.
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1. 1. Introduction: Overview of the assessment purpose and scope
2. 2. Supplier Information: Basic details about the supplier including legal name, registration details, key contacts, and business structure
3. 3. Service/Product Analysis: Detailed description of products/services provided and their criticality to operations
4. 4. Financial Risk Assessment: Analysis of supplier's financial stability, credit rating, and financial health indicators
5. 5. Operational Risk Assessment: Evaluation of supplier's operational capabilities, processes, and business continuity arrangements
6. 6. Compliance and Regulatory Risk: Assessment of supplier's compliance with relevant laws, regulations, and industry standards
7. 7. Data Protection and Security: Evaluation of supplier's data handling practices and security measures in line with GDPR requirements
8. 8. Business Continuity and Disaster Recovery: Assessment of supplier's ability to maintain service during disruptions
9. 9. Risk Rating and Classification: Overall risk scoring and categorization of the supplier
10. 10. Risk Mitigation Measures: Identified controls and actions to address assessed risks
11. 11. Monitoring and Review Requirements: Frequency and scope of ongoing supplier monitoring and reassessment
1. Environmental Impact Assessment: Required for suppliers with significant environmental footprint or when environmental compliance is crucial
2. Social Responsibility Assessment: Evaluation of supplier's labor practices and social impact, particularly important for international suppliers
3. Technology Infrastructure Assessment: Detailed evaluation of supplier's IT systems and infrastructure, necessary for technology service providers
4. Supply Chain Dependencies: Analysis of supplier's own supply chain risks, important for critical suppliers or those with complex supply chains
5. Quality Management System Assessment: Detailed review of quality control processes, particularly important for manufacturing or regulated industry suppliers
6. Insurance and Liability Review: Detailed assessment of insurance coverage and liability arrangements for high-risk services
1. Schedule A - Risk Assessment Questionnaire: Detailed questionnaire covering all risk assessment areas
2. Schedule B - Financial Assessment Criteria: Specific financial metrics and thresholds used in the assessment
3. Schedule C - Compliance Checklist: Detailed checklist of regulatory and compliance requirements
4. Schedule D - Security Controls Assessment: Detailed evaluation of security measures and controls
5. Schedule E - Performance Metrics: Key performance indicators and measurement criteria
6. Appendix 1 - Required Documentation List: List of documents required from supplier for assessment
7. Appendix 2 - Risk Scoring Matrix: Detailed risk scoring methodology and criteria
8. Appendix 3 - Incident Response Requirements: Procedures for handling and reporting incidents
9. Appendix 4 - Contact Directory: Key contacts from both parties for various aspects of risk management
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Information Technology
Manufacturing
Healthcare
Retail
Telecommunications
Professional Services
Construction
Energy
Transportation and Logistics
Pharmaceuticals
Food and Beverage
Education
Public Sector
Hospitality
Relevant Teams
Procurement
Risk Management
Legal
Compliance
Finance
Operations
Information Security
Supply Chain
Quality Assurance
Internal Audit
Vendor Management
Data Protection
Relevant Roles
Chief Risk Officer
Procurement Manager
Vendor Management Specialist
Compliance Officer
Legal Counsel
Supply Chain Manager
Data Protection Officer
Operations Director
Financial Controller
Quality Assurance Manager
IT Security Manager
Business Continuity Manager
Contract Manager
Risk Assessment Specialist
Audit Manager
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