The HR Risk Assessment is a crucial document required under Maltese law to systematically evaluate and manage workplace risks. It serves as a fundamental tool for organizations operating in Malta to comply with the Occupational Health and Safety Authority Act (Cap. 424) and related EU regulations. This assessment must be conducted regularly and updated whenever significant changes occur in the workplace. The document covers various aspects including physical hazards, psychosocial risks, organizational factors, and specific industry-related risks. It is designed to help organizations identify potential hazards, assess their likelihood and impact, and implement appropriate control measures. The assessment also includes action plans for risk mitigation and ongoing monitoring procedures, making it an essential tool for maintaining workplace safety and legal compliance in Malta.
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1. Executive Summary: Overview of key findings and critical risks identified
2. Introduction and Scope: Purpose of the assessment, areas covered, and methodology used
3. Legal Framework: Relevant Maltese and EU legislation governing the assessment
4. Assessment Methodology: Description of risk assessment process, scoring systems, and evaluation criteria
5. Physical Workplace Hazards: Assessment of office layout, equipment, ergonomics, and facility-related risks
6. Psychosocial Risk Factors: Evaluation of stress, workload, workplace relationships, and mental health risks
7. Organizational Risk Factors: Assessment of HR policies, procedures, and organizational structure risks
8. Control Measures: Existing and recommended measures to mitigate identified risks
9. Action Plan: Prioritized list of actions, responsibilities, and implementation timelines
10. Monitoring and Review: Process for ongoing monitoring and periodic review of risk assessment
1. Remote Work Risk Assessment: Additional section for organizations with remote workers, addressing specific risks related to home working environments
2. Industry-Specific Hazards: Section for specialized industries with unique risk factors
3. COVID-19 Risk Management: Special section for pandemic-related workplace risks and controls
4. Environmental Impact Assessment: Optional section for organizations requiring environmental risk consideration
5. Data Protection Risk Analysis: Detailed analysis of risks related to personal data processing in HR functions
1. Risk Assessment Matrix: Detailed risk scoring matrix and evaluation criteria
2. Hazard Identification Checklist: Comprehensive checklist used during the assessment process
3. Employee Survey Results: Summary of employee feedback and risk perception data
4. Incident Log Analysis: Historical data of workplace incidents and near-misses
5. Risk Control Register: Detailed register of all control measures and their status
6. Legal Compliance Checklist: Checklist of relevant legal requirements and compliance status
7. Emergency Response Procedures: Detailed procedures for various emergency scenarios
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Information Technology
Manufacturing
Healthcare
Retail
Construction
Education
Professional Services
Hospitality
Logistics and Transportation
Public Sector
Telecommunications
Maritime Industry
Gaming Industry
Pharmaceutical
Relevant Teams
Human Resources
Health and Safety
Operations
Legal and Compliance
Facility Management
Quality Assurance
Risk Management
Employee Relations
Training and Development
Occupational Health
Relevant Roles
HR Director
Health and Safety Manager
Risk Assessment Officer
Compliance Manager
Operations Director
Facility Manager
HR Business Partner
Occupational Health Specialist
Department Managers
Employee Relations Manager
Legal Counsel
Quality Assurance Manager
HR Administrator
Training Coordinator
Workplace Safety Officer
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