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1. Reason for Non-acceptance: Brief explanation of key reasons for rejection - used when maintaining transparency is important or when required by regulations

2. Expression of Gratitude: Thanking the party for their time and effort - used when wanting to maintain good business relationships

3. Future Opportunities: Statement about potential future engagement - used when you want to keep doors open for future business

4. Alternative Suggestions: Proposed alternatives or modifications - used when there's potential for revised proposals

5. Return of Materials: Information about returning any physical materials - used when physical samples or documents were submitted

1. Summary of Proposal Review: Detailed evaluation points of the rejected proposal - included only for formal tender processes or when detailed feedback is required

2. Referenced Documents: List of all documents considered in the decision-making process - included when multiple documents were part of the original proposal

3. Return Materials Checklist: Itemized list of materials being returned - included when physical materials need to be returned to the proposing party