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The Letter of Non-Acceptance is a crucial business document used in Qatar when an organization needs to formally communicate the rejection of a proposal, bid, application, or offer. This document type must comply with Qatar's legal framework, particularly the Civil Code (Law No. 22 of 2004) and Commercial Code, which govern business communications and contractual matters. The letter typically includes the date of rejection, reference to the original submission, clear statement of non-acceptance, reasoning behind the decision, and appropriate professional courtesies. It serves multiple purposes: documenting the formal rejection, maintaining clear communication records for legal purposes, and preserving professional relationships despite the negative outcome. The Letter of Non-Acceptance is particularly important in Qatar's business environment, where formal documentation of decisions and maintenance of professional relationships are highly valued.

1. Letterhead and Date: Official company letterhead with full contact details and the date of the letter

2. Recipient Details: Full name, title, company name, and address of the recipient

3. Reference Line: Reference to the original proposal, application, or offer being declined

4. Salutation: Formal greeting addressing the recipient appropriately

5. Acknowledgment: Recognition of receiving the original proposal/application/offer with relevant dates

6. Non-Acceptance Statement: Clear and unambiguous statement of non-acceptance or rejection

7. Reasoning: Brief, professional explanation for the non-acceptance

8. Professional Courtesy: Expression of appreciation and maintaining professional relationships

9. Closing: Formal closing with signature block, including name and title of the sender