¶¶Òõ¶ÌÊÓƵ

All Countries
Corporate Governance
Site Meeting Minutes

Site Meeting Minutes Template for Ireland

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Site Meeting Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Site Meeting Minutes

"I need Site Meeting Minutes for a large commercial development project in Dublin, with special emphasis on tracking multiple subcontractor activities and health and safety compliance, to be used in weekly site meetings starting March 2025."

Celebrated by
Collaborations with
Investors
Document background
Site Meeting Minutes are essential documents in Irish construction projects, serving as the official record of regular site meetings between project stakeholders. These minutes document key discussions, decisions, and actions related to project progress, safety compliance, quality control, and regulatory requirements under Irish construction law. They play a crucial role in project management, risk mitigation, and dispute resolution, while ensuring compliance with Irish building regulations and health and safety requirements. Site Meeting Minutes should be maintained throughout the project duration and distributed to all relevant parties promptly after each meeting, serving as a contemporaneous record of project developments and agreements reached.
Suggested Sections

1. Meeting Information: Date, time, location, project name, project number, and meeting number

2. Attendees: List of all present participants with their roles and company affiliations

3. Apologies: List of invited participants who could not attend

4. Previous Minutes: Confirmation of previous minutes' accuracy and any corrections

5. Actions from Previous Meeting: Status update on actions assigned in the previous meeting

6. Health and Safety Matters: Discussion of safety incidents, concerns, and updates

7. Project Progress: Current status of works, percentage complete, and timeline updates

8. Programme and Planning: Discussion of project schedule, delays, and upcoming milestones

9. Quality Issues: Quality control matters, inspections, and any defects identified

10. Design Issues: Discussion of design-related queries and decisions

11. New Action Items: New tasks assigned, responsible parties, and deadlines

12. Next Meeting: Date, time, and location of the next scheduled meeting

Optional Sections

1. Material Approvals: Used when there are materials requiring approval or discussion of material alternatives

2. Variations and Claims: Include when there are changes to contract scope or claims to be discussed

3. Subcontractor Matters: When specific subcontractor issues need to be addressed

4. Weather Conditions: Include if weather is affecting or has affected site progress

5. Regulatory Compliance: When specific compliance matters need to be addressed

6. Cost Updates: Include when budget and cost matters need to be discussed

7. Client Queries: When specific client concerns or requests need to be addressed

Suggested Schedules

1. Attendance Sheet: Signed record of all attendees with their contact information

2. Progress Photographs: Visual documentation of site progress discussed in the meeting

3. Updated Programme: Current project schedule showing progress and planned activities

4. Action Items Register: Detailed list of all open actions with tracking information

5. Drawing Register: List of current drawings and revisions discussed

6. RFI Log: Register of Request for Information discussed during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses



















Relevant Industries

Construction

Real Estate Development

Infrastructure

Commercial Property

Residential Development

Industrial Construction

Healthcare Construction

Education Construction

Retail Development

Public Works

Transportation Infrastructure

Energy Infrastructure

Relevant Teams

Project Management

Construction Operations

Health & Safety

Quality Control

Commercial

Design

Engineering

Site Operations

Contract Administration

Document Control

Risk Management

Client Relations

Relevant Roles

Project Manager

Site Manager

Construction Manager

Contract Administrator

Project Architect

Site Engineer

Quality Control Manager

Health and Safety Manager

Construction Director

Project Coordinator

Site Supervisor

Document Controller

Commercial Manager

Client Representative

Quantity Surveyor

Building Control Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Notice Agenda And Minutes Of Meeting

Irish law-compliant meeting documentation package including notice, agenda, and minutes for corporate governance proceedings.

find out more

Meeting Notes Action Items

An Irish-compliant document that records and tracks action items, responsibilities, and deadlines from business meetings.

find out more

Automatic Minutes Of Meeting

An automated meeting minutes generation system compliant with Irish corporate law and governance requirements, providing legally valid documentation of corporate meetings.

find out more

Subject Meeting Minutes

An Irish law-compliant document recording official meeting proceedings, decisions, and action items for legal and administrative purposes.

find out more

Client Meeting Notes

Professional documentation of client meetings under Irish jurisdiction, recording key discussions, decisions, and action items while maintaining regulatory compliance.

find out more

Action Meeting Minutes

A formal record of meeting proceedings and action items compliant with Irish corporate governance requirements.

find out more

Simple Meeting Minutes

A formal record of meeting proceedings and decisions compliant with Irish corporate governance requirements and the Companies Act 2014.

find out more

Management Meeting Minutes

An official record of management meeting proceedings and decisions, prepared in accordance with Irish corporate law requirements.

find out more

Staff Meeting Notes

Official record of staff meeting proceedings and decisions, compliant with Irish corporate and employment law requirements.

find out more

Minutes Of Memorandum

An Irish corporate document recording official meeting proceedings and resolutions under Irish company law.

find out more

Weekly Meeting Notes

An Irish-compliant formal record of weekly meeting proceedings, decisions, and action items, structured to meet local business and legal requirements.

find out more

Company Minutes

Official record of corporate meetings and decisions under Irish law, documenting key proceedings and resolutions in accordance with the Companies Act 2014.

find out more

General Meeting Minutes

Official record of company general meeting proceedings and decisions under Irish law, documenting key resolutions and voting outcomes.

find out more

Club Meeting Minutes

Official record of club meeting proceedings and decisions in Ireland, complying with local club governance requirements and GDPR.

find out more

Site Meeting Minutes

Official record of construction site meetings under Irish law, documenting project progress, decisions, and actions agreed by stakeholders.

find out more

Notice Minutes And Agenda

An Irish law-compliant document package containing meeting notices, agenda items, and recorded minutes for corporate meetings and proceedings.

find out more

Minutes From Previous Meeting

An Irish law-compliant formal record of meeting proceedings, discussions, and decisions, serving as the official legal documentation of organizational meetings.

find out more

Meeting Minutes Short Form

An Irish law-compliant template for recording essential meeting proceedings and decisions in short form.

find out more

Minutes Of Meeting To Appoint New Director

Minutes documenting the appointment of a new director to an Irish company's board, recording the formal meeting proceedings and appointment resolution under Irish company law.

find out more

Minutes Of Board Meeting Of Private Company

Official record of a private company's board meeting proceedings and decisions under Irish law.

find out more

Discussion Minutes Of Meeting

An Irish-law compliant formal record of meeting proceedings, discussions, and decisions, serving as an official legal document for organizational meetings.

find out more

Staff Meeting Minutes

Official record of staff meetings under Irish law, documenting discussions, decisions, and action items in compliance with local regulations and GDPR.

find out more

Closing Minutes Of Meeting

An Irish law-governed document recording the proceedings and decisions made during a corporate closing meeting, serving as official evidence of transaction completion.

find out more

Program Minutes

A formal record of program meetings and decisions compliant with Irish corporate governance requirements and the Companies Act 2014.

find out more

Notice Agenda And Minutes

Irish law-compliant meeting documentation package including notices, agendas, and minutes for corporate meetings.

find out more

Resolution Meeting Minutes

A formal document under Irish law recording proceedings and decisions made during official company meetings, including attendees, discussions, and resolutions passed.

find out more

Monthly Minutes

Official record of monthly board or management meetings under Irish law, documenting key decisions and proceedings in compliance with the Companies Act 2014.

find out more

Weekly Meeting Minutes

Official record of weekly business meetings compliant with Irish corporate governance requirements and the Companies Act 2014.

find out more

Meeting Minutes For LLC

Official record of Irish LLC meetings documenting decisions and proceedings in compliance with Irish Companies Act 2014.

find out more

First Meeting Minutes

Official record of a newly incorporated Irish company's first board meeting, documenting key corporate decisions and appointments under Irish law.

find out more

Research Meeting Minutes

An Irish law-compliant document recording official proceedings and decisions from research meetings, serving as a formal record of research activities and discussions.

find out more

Trust Meeting Minutes

Official record of trust meeting proceedings and decisions under Irish law, documenting trustee deliberations and resolutions.

find out more

Kick Off Meeting Minutes

An Irish law-governed document recording key decisions, attendees, and action items from a project's initial kick-off meeting.

find out more

Informal Meeting Minutes

An Irish-compliant informal meeting minutes template for documenting business discussions, decisions, and action items in a simplified format.

find out more

Family Meeting Minutes

An Irish legal document recording key discussions, decisions, and actions from family meetings, essential for family governance and business operations.

find out more

Project Meeting Minutes

Official record of project meetings under Irish law, documenting key decisions, actions, and responsibilities in compliance with Irish corporate governance requirements.

find out more

Construction Meeting Minutes

Official record of construction project meetings under Irish law, documenting key decisions, actions, and progress updates.

find out more

Action Minutes

Irish Action Minutes document recording meeting decisions, actions, and responsibilities, compliant with Companies Act 2014.

find out more

Committee Minutes

Official record of committee meetings under Irish law, documenting attendees, discussions, decisions, and actions taken.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.