The Termination Letter Thank You For Your Service is a crucial document in Indonesian employment practice, designed for situations where an employment relationship is ending on positive terms. It is commonly used in scenarios such as voluntary resignations, mutually agreed separations, or retirement. The document must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and its amendments under the Job Creation Law No. 11 of 2020. This letter type is especially important as it helps maintain professional relationships, provides necessary documentation for legal compliance, and can serve as a reference point for future interactions. It includes mandatory elements such as termination date, final payment details, and benefit information, while also incorporating appreciation for the employee's contributions to the organization.
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1. Header and Date: Company letterhead, date, and reference number of the letter
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is a termination letter
4. Formal Notice of Termination: Clear statement of employment termination and effective date
5. Expression of Gratitude: Acknowledgment of the employee's service and contributions
6. Terms of Separation: Details of final salary, severance pay, and other entitlements as per Indonesian law
7. Return of Company Property: List of company items to be returned
8. Final Instructions: Process for handover and last day arrangements
9. Closing Statement: Professional closing with well-wishes for future endeavors
10. Signature Block: Company representative's name, title, and signature
1. Reference Offer: Option to provide future employment references, used when the termination is amicable
2. Non-Compete Reminder: Reminder of any existing non-compete obligations, used when applicable in the original employment contract
3. Continuation of Benefits: Information about any benefits extending beyond termination date, used when applicable
4. Exit Interview: Details about exit interview arrangements, used in companies with formal exit processes
5. Outstanding Projects: List of projects requiring handover, used for employees in project-based roles
1. Calculation of Final Payments: Detailed breakdown of final salary, severance pay, and other entitlements as per Indonesian labor law
2. Company Property Checklist: Itemized list of company assets to be returned
3. Benefits Summary: Summary of any continuing benefits or insurance coverage post-termination
4. Handover Documentation Form: Template for documenting the handover of responsibilities and ongoing projects
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Professional Services
Construction
Mining
Hospitality
Telecommunications
Agriculture
Energy
Transportation
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Industrial Relations
Employee Relations
Management
Administration
Corporate Services
Executive Leadership
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
HR Business Partner
Employee Relations Manager
HR Operations Manager
Department Manager
HR Administrator
Compliance Officer
Industrial Relations Manager
Chief Human Resources Officer
HR Specialist
General Manager
Chief Executive Officer
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