The Letter of Termination of Lease Agreement By Landlord is a crucial legal document used in Indonesian property management when a landlord wishes to formally end a lease arrangement. This document must comply with the Indonesian Civil Code (KUHPer) Articles 1548-1600 and relevant local housing regulations. It is typically used when the lease term is ending and will not be renewed, when there have been lease violations, or when the property is being sold or repurposed. The letter must include specific elements such as clear identification of the property and parties, explicit termination date, valid grounds for termination, and vacation requirements. Proper delivery of this notice is essential for legal compliance and to initiate the formal termination process. The document plays a vital role in property management across Indonesia, ensuring clear communication and legal protection for all parties involved.
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1. Letter Header: Include date, recipient's name and address, property address, and reference to the lease agreement
2. Subject Line: Clear statement indicating this is a lease termination notice
3. Lease Identification: Reference to the specific lease agreement including its date and parties
4. Notice of Termination: Clear statement of intention to terminate the lease
5. Grounds for Termination: Specific reason(s) for termination in accordance with Indonesian law and the lease agreement
6. Termination Date: Specific date when the lease will terminate, ensuring compliance with notice period requirements
7. Vacation Requirements: Instructions regarding property vacation, condition requirements, and key return
8. Security Deposit: Information about the security deposit return process and conditions
9. Contact Information: Landlord's or property manager's contact details for further communication
10. Signature Block: Landlord's or authorized representative's signature and date
1. Outstanding Payments: Include if there are any unpaid rent or other charges that need to be addressed
2. Property Inspection: Include if specific inspection arrangements need to be scheduled
3. Legal Compliance Statement: Include references to specific Indonesian laws when termination is based on legal grounds
4. Alternative Resolution Options: Include if offering alternative arrangements or willing to discuss alternatives to termination
5. Utility Transfer Instructions: Include if there are specific requirements regarding utility account transfers
1. Copy of Original Lease Agreement: Attach the original lease agreement for reference
2. Property Condition Report: If available, attach the initial condition report for comparison
3. Outstanding Payment Statement: If applicable, detailed statement of any unpaid rent or charges
4. Photographic Evidence: If termination is due to property damage or lease violations, include supporting photographs
5. Legal Notices: Copies of any previous warnings or notices issued to the tenant
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