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Severance Notice

Severance Notice Template for Hong Kong

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Key Requirements PROMPT example:

Severance Notice

"I need a Hong Kong Severance Notice for a senior technology executive being made redundant due to department restructuring, effective March 1, 2025, including garden leave provisions and enhanced severance package details."

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Document background
The Severance Notice is a crucial document used in Hong Kong employment relationships when terminating an employee's service with severance payment entitlements. It is required when an employee who has served for at least 24 months is made redundant or laid off under the Hong Kong Employment Ordinance. The document must comply with local employment laws and typically includes specific calculations for severance payments (based on length of service and final monthly wage), notice period requirements, and details about final payments and benefits. This notice serves both as a formal communication of termination and a record of the employer's compliance with statutory obligations. It's particularly important in restructuring scenarios, during economic downturns, or when positions become redundant.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's details including name, position, and address

2. Subject Line: Clear indication that this is a Notice of Termination with Severance

3. Notice of Termination: Clear statement of employment termination decision and effective date

4. Employment Details: Confirmation of employee's position, start date, and length of service

5. Notice Period: Specification of notice period and last working day

6. Severance Payment: Details of severance payment calculation and payment arrangements

7. Final Payment Details: Breakdown of final payment including unpaid salary, unused annual leave, and other entitlements

8. Company Property: Instructions regarding return of company property

9. Signature Block: Space for authorized signatory and acknowledgment by employee

Optional Sections

1. Garden Leave: Include when employee is not required to work during notice period but will remain on payroll

2. Post-Employment Restrictions: Reference to existing confidentiality, non-compete, or non-solicitation obligations if applicable

3. Reference Provision: Include if company agrees to provide employment references

4. Outplacement Support: Include if company is offering career transition assistance

5. Medical Benefits Extension: Include if continuing medical coverage is offered post-termination

6. Release Agreement: Include if requesting employee to sign a release of claims

7. MPF Arrangements: Include specific details about MPF account arrangements if relevant

Suggested Schedules

1. Schedule 1 - Severance Payment Calculation: Detailed breakdown of severance payment calculation as per Employment Ordinance

2. Schedule 2 - Final Payment Breakdown: Itemized list of all final payments including salary, leave, bonuses, and deductions

3. Schedule 3 - Company Property Checklist: List of company property to be returned

4. Appendix A - Acknowledgment Form: Form for employee to acknowledge receipt and understanding of the severance notice

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















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Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics

Real Estate

Media and Entertainment

Telecommunications

Energy

Consumer Goods

Relevant Teams

Human Resources

Legal

Compliance

Operations

Senior Management

Administration

Corporate Services

Employee Relations

Talent Management

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Chief Human Resources Officer

HR Business Partner

Employment Law Specialist

Chief Operating Officer

Department Manager

Personnel Administrator

Compliance Officer

HR Administrator

Office Manager

Operations Director

General Manager

Chief Executive Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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