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The Petty Cash Confirmation Letter is a crucial document used in Hong Kong business operations to formally establish and document the arrangement between a company and an employee designated to manage petty cash funds. This document is essential for maintaining proper financial controls and ensuring compliance with Hong Kong's Companies Ordinance and financial reporting requirements. It typically includes details about the petty cash float amount, custodian responsibilities, security measures, and reconciliation procedures. The letter serves multiple purposes: it provides clear documentation for audit trails, establishes accountability, protects both the company and the employee by clearly defining responsibilities, and helps ensure proper cash handling procedures are followed. This document is particularly important in Hong Kong's business environment, where strong corporate governance and clear financial controls are emphasized.

1. Letter Header: Company letterhead, date, and recipient's details

2. Subject Line: Clear indication that this is a Petty Cash Confirmation Letter

3. Appointment Confirmation: Statement confirming the employee as petty cash custodian

4. Fund Amount: Specification of the petty cash float amount being entrusted

5. Key Responsibilities: Overview of main duties including safekeeping, disbursement rules, and reimbursement procedures

6. Record Keeping Requirements: Specific requirements for maintaining receipts and documentation

7. Handover Procedures: Process for returning or transferring the petty cash fund

8. Acknowledgment: Space for custodian's signature and date of acceptance