��������Ƶ

The Petty Cash Confirmation Letter is a critical document in Canadian business operations that establishes clear accountability and control over small cash funds maintained for minor business expenses. This document is typically implemented when an organization needs to formalize its petty cash management system or appoint a new custodian. It reflects requirements under Canadian financial regulations, including the Canada Business Corporations Act and provincial business standards. The letter serves multiple purposes: it provides legal documentation of the custodian's appointment, establishes clear procedures for fund management, and helps ensure compliance with internal control requirements and audit standards. Organizations use this document to mitigate risks associated with cash handling and to maintain proper financial controls.

1. Letter Header: Company letterhead, date, and recipient details

2. Subject Line: Clear identification as 'Petty Cash Custodian Confirmation Letter'

3. Opening Statement: Formal confirmation of the petty cash fund establishment and custodian appointment

4. Fund Details: Specification of the petty cash fund amount and location

5. Custodian Responsibilities: List of key responsibilities including safekeeping, disbursement rules, and record-keeping requirements

6. Replenishment Procedure: Process and requirements for fund replenishment

7. Acknowledgment: Statement of understanding and acceptance of responsibilities

8. Signature Block: Space for custodian and authorizing officer signatures with dates