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The Petty Cash Confirmation Letter is a essential document used in German business operations to formally establish and document the assignment of petty cash funds to designated employees. It is typically implemented when a company needs to maintain a small cash fund for minor operational expenses while ensuring proper financial controls and compliance with German regulations. The document addresses requirements under German commercial law (Handelsgesetzbuch) and tax regulations (Abgabenordnung) regarding cash handling and documentation. It includes specific details about the fund amount, usage guidelines, custodian responsibilities, and procedures for maintenance and replenishment, serving as both a practical guide and a legal record of the arrangement.

1. Letter Header: Company letterhead, date, and recipient details including name and position

2. Subject Line: Clear identification as 'Petty Cash Confirmation Letter (Handkassenbestätigung)'

3. Confirmation of Fund Amount: Specific amount of petty cash being assigned and currency

4. Purpose Statement: Description of the intended use of the petty cash fund

5. Custodian Responsibilities: Key responsibilities for maintaining and safeguarding the petty cash fund

6. Accounting Requirements: Procedures for recording transactions and maintaining receipts

7. Replenishment Process: Process and conditions for replenishing the petty cash fund

8. Signature Blocks: Spaces for signatures of both the custodian and authorizing manager