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The Completed Probation Period Letter is a crucial document in Canadian employment relationships, marking the successful transition from probationary to permanent employment status. This document is typically issued at the end of a predetermined probationary period, which varies by organization and jurisdiction but commonly ranges from 3 to 6 months. The letter serves multiple purposes: it formally documents the successful completion of probation, confirms permanent employment status, outlines any changes in employment terms or benefits, and provides a record of compliance with employment standards. In Canada, while employment law is primarily governed by provincial legislation, the document must comply with both federal and provincial requirements, particularly regarding employment standards and human rights legislation. The Completed Probation Period Letter should be retained in the employee's personnel file as it forms part of the permanent employment record and may be relevant for future reference regarding employment terms and conditions.

1. Letter Header: Company letterhead, date, and employee's contact information

2. Subject Line: Clear indication that this is regarding probation period completion

3. Confirmation Statement: Clear statement confirming successful completion of probation period, including original start date and probation duration

4. Performance Acknowledgment: Brief positive acknowledgment of employee's performance during probation

5. Employment Status: Confirmation of permanent employment status and effective date

6. Terms Confirmation: Reference to continuation of original employment terms and conditions

7. Next Steps: Information about any immediate actions or upcoming reviews

8. Closing: Congratulatory note and invitation to discuss any questions

9. Signature Block: Signature lines for authorized company representative and employee acknowledgment