IT Risk Assessment Form

IT Risk Assessment Form Template for Hong Kong

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Key Requirements PROMPT example:

"I need an IT Risk Assessment Form for our new cloud-based financial management system that complies with Hong Kong PDPO and HKMA guidelines, with particular emphasis on data privacy and cross-border data transfer requirements."

Document background

The IT Risk Assessment Form is a critical document used in Hong Kong's business environment to evaluate and document technology-related risks in accordance with local regulatory requirements. This form is essential for organizations operating under Hong Kong jurisdiction to demonstrate compliance with various ordinances, including the Personal Data (Privacy) Ordinance and HKMA guidelines. The document should be completed when implementing new IT systems, making significant changes to existing systems, or during regular risk review cycles. It includes comprehensive evaluation of technical infrastructure, security controls, data protection measures, and compliance requirements, providing a systematic approach to identifying, assessing, and mitigating IT-related risks. The form's structure ensures that organizations maintain proper documentation of their risk assessment processes, which is crucial for both internal risk management and regulatory compliance.

Suggested Sections

1. Assessment Information: Basic details including date, assessor name, department, and system/project being assessed

2. System/Project Overview: Description of the IT system or project, including purpose, scope, and business context

3. Data Classification: Classification of data types handled by the system, especially regarding personal and sensitive data under PDPO

4. Infrastructure Assessment: Evaluation of hardware, software, network components, and system architecture

5. Security Controls Assessment: Analysis of existing security measures, access controls, and authentication mechanisms

6. Compliance Requirements: Review of applicable regulatory requirements and current compliance status

7. Vulnerability Assessment: Identification and analysis of system vulnerabilities and weaknesses

8. Risk Analysis: Detailed risk evaluation including likelihood and impact assessment

9. Risk Treatment Plan: Proposed measures to address identified risks, including timeline and responsibilities

10. Sign-off and Approval: Required signatures from relevant stakeholders and approval authorities

Optional Sections

1. Cloud Services Assessment: Specific risk assessment for cloud-based services, used when the system involves cloud computing

2. Financial Systems Components: Additional assessment criteria for systems handling financial data or transactions, required for financial institutions

3. Third-Party Integration Risk: Assessment of risks related to third-party system integrations, used when external systems are connected

4. Mobile Application Security: Specific security assessment for mobile applications, required if system includes mobile components

5. Business Continuity Impact: Detailed analysis of system impact on business continuity, recommended for critical systems

6. Privacy Impact Assessment: Detailed privacy risk assessment, required when processing significant amounts of personal data

Suggested Schedules

1. Technical Infrastructure Diagram: Detailed network and system architecture diagrams

2. Risk Matrix Template: Standard risk evaluation matrix and scoring criteria

3. Control Checklist: Comprehensive checklist of security controls and compliance requirements

4. Incident Response Procedures: Procedures for handling security incidents and breaches

5. Data Flow Diagrams: Diagrams showing how data moves through the system

6. Previous Assessment History: Records of previous risk assessments and remediation actions

7. Testing Results: Results of security testing, vulnerability scans, and penetration tests

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Banking

Insurance

Healthcare

Retail

Technology

Telecommunications

Professional Services

Manufacturing

Education

Government

Transportation and Logistics

Real Estate

E-commerce

Relevant Teams

Information Technology

Information Security

Risk Management

Compliance

Internal Audit

Legal

Operations

Project Management Office

Infrastructure

Application Development

Quality Assurance

Data Protection

Business Continuity

Enterprise Architecture

Digital Transformation

Relevant Roles

Chief Information Officer

IT Security Manager

Risk Assessment Specialist

Compliance Manager

Information Security Officer

Data Protection Officer

IT Project Manager

Systems Administrator

Network Security Engineer

IT Auditor

Risk Management Director

Chief Technology Officer

IT Governance Manager

Information Systems Manager

Security Compliance Analyst

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