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The Authorization Letter For Diploma is a crucial document in Hong Kong's educational administrative framework, typically used when graduates or students are unable to personally collect their academic credentials. This document becomes necessary in various situations, such as when the graduate is overseas, employed in a different city, or otherwise unable to collect their diploma in person. The letter must conform to Hong Kong legal requirements, including proper identification of all parties, clear scope of authorization, and appropriate authentication measures. It may need to be accompanied by copies of identification documents and, in some cases, require notarization. Educational institutions in Hong Kong generally require this document to ensure secure and proper handling of important academic credentials, protecting both the institution and the graduate's interests.

1. Date and Place: Current date and location where the letter is being written

2. Recipient Details: Name and address of the institution or authority to whom the letter is addressed

3. Subject Line: Clear indication that this is an authorization letter for diploma collection

4. Authorizer Information: Full name, student ID, course details, and contact information of the person granting authorization

5. Authorized Person Details: Full name, ID number, and contact information of the person being authorized to collect the diploma

6. Authorization Statement: Clear statement of authorization including the specific actions being authorized

7. Verification Details: Reference numbers, student ID, graduation date, and any other relevant identification information

8. Signature Block: Space for authorizer's signature, name, and date